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Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 7 through 39.
| | 7. | Excused Absences
Department(s): Clerk of the Council
Recommended Action: Excuse the absent members.
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| 8. | Minutes from the regular meeting of May 18, 2021.
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.
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| 9. | Second Reading and Adoption of Ordinance Amending the Cannabis Public Benefit Fund Restricted Uses for Additional Youth Services
Department(s): Finance and Management Services
Recommended Action: Place Ordinance on second reading and adopt.
NS-XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLE XX OF CHAPTER 13 OF THE SANTA ANA MUNICIPAL CODE TO AUTHORIZE DISCRETIONARY ALLOCATIONS BETWEEN YOUTH SERVICES AND ENFORCEMENT SERVICES FROM THE CANNABIS FUND
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| 10. | Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts (COVID-19 and non-COVID-19-related) entered into between April 1, 2021 to June 30, 2021, valued at up to $50,000 for non-public works contracts and agreements, up to $250,000 for public works contracts and agreements and all other contracts and agreements related to COVID-19.
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| 11. | Receive and File Quarterly Report of Investments as of June 30, 2021
Department(s): Finance and Management Services
Recommended Action: Receive and file quarterly report of investments as of June 30, 2021.
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| 12. | Quarterly Report for Housing Division Projects and Activities for the Period of April 2021 – June 2021
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of April 2021 – June 2021.
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| 13. | Willowick Golf Course Update
Department(s): Community Development Agency
Recommended Action: Receive and file the Willowick Golf Course update.
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| 14. | Receive and File Permit Parking Program Evaluation
Department(s): Public Works Agency
Recommended Action: Receive and File Permit Parking Program Evaluation
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| 15. | Award a Contract to Quinn Power Systems for the Purchase of Two Caterpillar Diesel Standby Generator Sets for Well 28 and Well 31 in the Amount of $458,870 (Specification No. 21-078) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Award a contract to Quinn Power Systems for the one-time purchase of two Caterpillar diesel standby generator sets for Well 28 and Well 31, in an amount not to exceed $458,870, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 16. | Award a Purchase Order in the Amount of $61,012 to BC Traffic Specialist for LED Balloon Lights (Specification 21-042) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of purchase order to BC Traffic Specialist for LED Balloon Lights and Accessories in the amount of $61,012, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 17. | Amend the Blanket Order Contracts with Es-Electric, Inter-pacific, Inc., M. Brey Electric, Inc., And Williams & Maher, Inc. for Electrical Contractor Services by an Additional $500,000 for a Revised Annual Aggregate Amount Not to Exceed $705,000 (Specification No. 20-117)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the blanket order contracts for Citywide electrical contractor services with ES-Electric, Inter-Pacific, Inc., M. Brey Electric, Inc., and Williams & Maher, Inc. to increase the annual aggregate amount by $500,000, for a revised annual aggregate amount not to exceed $705,000, for the remaining term of the contract expiring October 19, 2022, and the three one-year renewal options, if exercised, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 18. | Award a Blanket Order Contract to Professional Access CCTV & Electrical in an Amount not to Exceed $250,000 Annually for Implementation of Additional Security Measures on an As-Needed Basis (Specification No. 21-084) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Award a blanket order contract for implementation of additional security measures and maintenance repair services to Professional Access CCTV & Electrical in the amount of $225,000 plus a contingency of $25,000, for a total amount not to exceed $250,000 annually, for a one-year period beginning September 1, 2021, and expiring August 31, 2022, with provisions for two, one-year renewal options exercisable by the City Manager, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 19. | Approve Appropriation Adjustment to Program Year 2021-22 Budget for the Workforce Innovation and Opportunity Act Programs (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: 1. Approve an appropriation adjustment (2022-022) recognizing $2,464 in additional Dislocated Worker Title I Workforce Innovation and Opportunity Act funds from Program Year 2020-21 in revenue account and appropriating same to expenditure accounts for Program Year 2021-22. (Requires five affirmative votes)
2. Approve an appropriation adjustment (2022-023) recognizing $15,000 in Title 1 WIOA funds from the County of Orange for Regional Planning and Workforce Services in revenue account and appropriate same to expenditure account expiring March 30, 2022. (Requires five affirmative votes)
3. Approve an appropriation adjustment recognizing (2022-023) $20,000 in Title 1 WIOA funds from the County of Orange for Regional Planning and Workforce Services in revenue account and appropriate same to expenditure account expiring September 30, 2022. (Requires five affirmative votes)
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| 20. | Approve an Appropriation Adjustment Accepting Orange County Transportation Authority M2 Comprehensive Arterial Capacity Enhancement and Intersection Capacity Enhancement Grant Funds in the Amount of $15,747,645 and Approve an Amendment to the Fiscal Year 2021-22 Capital Improvement Program (Project Nos. 15-6827, 17-6883, 18-6901) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022-024) recognizing $15,747,645 in Measure M2 Arterial Capacity Enhancement (ACE) and Intersection Capacity Enhancement (ICE) grant funds into the Measure M-Street Construction Fund, Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program (CIP) to add: $1,012,500 in Measure M2 Competitive ICE funding for the construction phase of the Bristol Street/Memory Lane Intersection Improvements project (17-6883); $5,658,840 in Measure M2 Competitive ICE funding to the Fairview Bridge and Street Improvements from 9th Street to 16th Street project (15-6827) for the right-of-way and construction phases; and $9,076,305 in Measure M2 Competitive ACE funding for the construction phase of the Warner Avenue Improvements from Oak Street to Grand Avenue project (18-6901).
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| 21. | Approve an Appropriation Adjustment and Approve the Well 38 PFAS Agreement with the Orange County Water District in the amount of $6,000,000 for a 30-Year Term for Construction of a Treatment Facility at Well 38 (Project No. 22-6470) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022-019) recognizing $1,000,000 from prior year fund balance in the Public Works Water Revenue, Prior Year Carry Forward revenue account and appropriate the same amount into the Acquisition & Construction, Water Utility Water Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes)
2. Authorize the City Manager to execute the Well 38 PFAS Agreement with the Orange County Water District for a total cost not to exceed $6,000,000, for the term beginning upon execution of the agreement and ending 30 years thereafter, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $1,000,000 in funds for the Well 38 PFAS Treatment Facility Project.
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| 22. | Approve an Appropriation Adjustment and Three Agreements with Trustar Energy LLC to Design and Build, Operate and Maintain, and Provide Renewable Natural Gas for a Compressed Natural Gas Station at the City Corporate Yard (220 S Daisy Avenue, Santa Ana, CA 92703) in an Amount not to Exceed $2,122,232 for a up to a Two-Year Term for the Design-Build Agreement, $403,200 for up to an Eight-Year Term for the Maintenance Agreement, and up to a Thirteen-Year Agreement for the Provision of Natural Gas (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022-020) recognizing prior year fund balance of $1,038,300 dollars in the Air Quality Improvement Fund (AB 2766), Prior Year Carry Forward revenue account, and appropriating the same amount into the Fleet Services - Air Quality Improvement Account (AQMD). (Requires five affirmative votes)
2. Authorize the City Manager to execute a Design and Build Agreement with TruStar Energy LLC to provide services for Phase I – Design, Phase II – Equipment Procurement and Phase II – Construction, of a new compressed natural gas (CNG) fueling station at the City Corporate Yard, in an amount not to exceed $2,122,232, with a contingency of $333,638, for a one-year term beginning August 17, 2021 and expiring August 16, 2022, with a one-year renewal option, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
3. Authorize the City Manager to execute a maintenance agreement with TruStar Energy LLC to provide services to maintain the CNG fueling station, for a five-year period beginning upon the completion of construction, with provisions for three one-year extensions, in an amount not to exceed $403,200, subject to non-substantive changes as approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
4. Authorize the City Manager to execute a no-cost Environmental Attribute agreement with TruStar Energy LLC to provide renewable natural gas (RNG) for the CNG fueling station for a ten-year period beginning March 16, 2021 and expiring March 15, 2031, with provisions for three, one-year extensions, subject to non-substantive changes as approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
5. Approve the Design and Build Project Cost Analysis for a total estimated delivery cost of $2,378,379 which includes $104,340 for Design (Phase I), $812,102 for Equipment Procurement (Phase II), a 15% contingency $333,638 for Phase II, $1,412,152 for the Build Agreement, $139,717 for Contract Administration and $116,430 for Inspection.
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| 23. | Approve an Appropriation Adjustment and Additional Contingency Funds in the Amount of $906,476 for an Existing Construction Contract with All Cities Engineering, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $118,237 with an Estimated Project Delivery Cost of $4,357,067, for the Saint Gertrude and Grand Avenue Water Main Replacement Project (Project No. 15-6446) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022-018) recognizing $1,024,713 in prior year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carry Forward revenue account, and appropriating the same amount into the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes)
2. Approve an amendment to the Project Cost Analysis in the amount of $1,024,713 for $906,476 in additional contingency funds and $118,237 in additional contract administration, inspection and testing for a new estimated total construction delivery cost of $4,357,067. The new estimated total construction delivery costs include $2,563,350 for the construction contract, $502,741 for contract administration, inspection and testing, and a $1,290,976 project contingency for unanticipated or unforeseen work, subject to non-substantive changes approved by the City Manager and City Attorney.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for $1,024,713, which includes $118,237 in construction engineering funds and $906,476 for construction contingency funds, for the St Gertrude and Grand Water Main Project (15-6446).
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| 24. | Approve Appropriation Adjustment and Amendment to Agreement with Butier Engineering, Inc. for Construction Engineering Services to Increase the Agreement Amount by $379,714 and the Contingency by $56,957, for a Total Amount Not to Exceed $986,671 (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022-017) recognizing prior-year fund balance of $681,343 in the Sewer Connection Fee Fund, Sewer Connection Projects, Prior Year Carry-Forward revenue account, and appropriating the same amount into the Sewer Connection Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Authorize the City Manager to execute an agreement amendment for construction engineering services with Butier Engineering, Inc. for construction engineering services to increase the agreement amount by $379,714 and the contingency by $56,957 for a total agreement amount of $986,671, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021-XXX).
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for $681,343 in construction funds, for the San Lorenzo Sewer Lift Station Project (06-3510).
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| 25. | Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below-referenced property owners for the identified structure(s), subject to non-substantive changes approved by the City Manager and City Attorney.
Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC
1. Frank Filipponio and Kristen Marcucci, Trustees of the Filipponio Marcucci Trust, 2021-10, 935 W. Twentieth Street, 7:0:0:2 (Frazier and Shipp Absent) (Agreement No. 2021-XXX)
2. Benjamin Ramirez Jr. and Nicolette Ellen-Valdez Ramirez, 2021-06, 2307 N. Benton Way, 6:0:1:2 (McLoughlin Abstain, Frazier and Shipp Absent) (Agreement No. 2021-XXX)
3. Lauren Elizabeth and Jenny Hartshorne, 2021-12, 2311 N. Heliotrope Drive, 6:1:0:2 (Christy Dissenting, Frazier and Shipp Absent) (Agreement No. 2021-XXX)
4. Alfred Frank Weitzman, Maura Zwerling Weitzman, David A. Weitzman, and Brooke Weitzman, 2021-04, 2424 N. Bonnie Brae, 7:0:0:2 (Frazier and Shipp Absent) (Agreement No. 2021-XXX)
5. Jacob and Vanessa Collins, 2021-11, 2206 N. Freeman Street, 7:0:0:2 (Frazier and Shipp Absent) (Agreement No. 2021-XXX)
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| 26. | Approve an Agreement with Barrios and Associates, LLC, DBA Communications Lab for "Ready OC" Emergency Preparedness and "If You See Something, Say Something" Public Awareness Campaigns (Non-General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to enter into an agreement with Barrios & Associates, LLC, dba Communications LAB, for the period of August 17, 2021 through June 30, 2024, with two one-year renewal options, to continue the Ready OC Emergency Preparedness Campaign and the “If You See Something, Say Something™” Public Awareness Campaign, for a total five-year amount not to exceed $1,150,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 27. | Approve Agreements for Rotational Towing Services and Storage Services for the Police Department
Department(s): Police Department
Recommended Action: 1. Authorize the City Manager to execute a three-year agreement with Standard Enterprises, Inc. dba To N Mo for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
2. Authorize the City Manager to execute a three-year agreement with Greater Southern California Towing, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
3. Authorize the City Manager to execute a three-year agreement with B&D Towing, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
4. Authorize the City Manager to execute a three-year agreement with Metro Pro Road Services, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 28. | Approve Agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC for Water Well, Pump and Motor Rehabilitation and Repair Services for a Total Amount Not to Exceed $3,250,000 for up to a Five-Year Term (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC to provide water well, pump and motor rehabilitation and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $3,250,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 29. | Approve Agreements with ACCO Engineered Systems, Inc., ABM Building Solutions, LLC, and Allison Mechanical, Inc. for HVAC Maintenance and Repair Services in a Shared Annual Amount Not to Exceed $100,000 for up to a Five-Year Term (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with ACCO Engineered Systems, Inc., ABM Building Solutions, LLC and Allison Mechanical, Inc. to provide on-call heating, ventilation, and air conditioning (HVAC) maintenance and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, in an annual shared aggregate amount not to exceed of $100,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 30. | Approve an Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard – McFadden Park in an Amount Not to Exceed $300,000 for a Three-Year Term (Project No. 20-2729) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard-McFadden Park project in the amount of $258,075, with a contingency of $41,925, for a total amount not to exceed $300,000, for a three-year term beginning August 17, 2021 and expiring August 16, 2024, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 31. | Approve Agreements with Duthie Power Services and Global Power Group, Inc. for On-Call Electric Generator Maintenance and Repair Services in an Annual Amount Not to Exceed $100,000 for Up to a Five-Year Term (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with Duthie Power Services and Global Power Group, Inc. to provide on-call electric generator maintenance and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, in an annual shared aggregate amount not to exceed of $100,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 32. | Approve an Agreement with Health Management Associates to Provide Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency in an Amount not to Exceed $180,830 for a One-Year Term (Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute an agreement with Health Management Associates, Inc. to provide feasibility and fiscal evaluation services for a municipal public health agency for a one-year term beginning on August 18, 2021 and expiring on August 18, 2022, in an amount not to exceed $180,830, which includes a $10,000 contingency, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
2. Approve the Project Cost for a total estimated cost of $200,000, which includes $19,170 for contract administration and legal services and a $10,000 project contingency for any additional services as directed by the City.
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| 33. | Approve an Amendment to Agreement with Illumination Foundation to Operate a Temporary Shelter at the Fullerton Recuperative Care Center for Four More Months (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Illumination Foundation to continue to operate a temporary shelter at the Fullerton Recuperative Care Center for an additional four months, through January 31, 2022, for an additional amount of $600,000, for a total aggregate amount not to exceed $2,100,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 34. | Amend Agreement with Questica LTD to Increase Contract Amount by $75,520 for Annual Fee and Custom Reports (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Questica LTD to increase compensation amount by $75,520 for annual fee and custom reports, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 35. | Approve Renewal Agreement with Selectron Technologies, Inc., for Interactive Voice Response System in the Amount not to Exceed $921,213 (General and Non-General Fund)
Department(s): Information Technology, Finance and Management Services and Public Works
Recommended Action: Authorize the City Manager to execute a renewal agreement with Selectron Technologies, Inc. for Interactive Voice Response System software support and maintenance for Municipal Utility Services in the amount of $201,945 and optional services for Outbound Messaging Dog License, Business License, and Land Management System (“LMS”) in the amount of $599,110, for a total not-to-exceed amount of $921,213, including a 15 percent contingency of $120,158, for an initial term commencing July 1, 2021 and expiring December 31, 2025, with a provision for two renewal options, of three years and one year, respectively, ending December 31, 2029, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 36. | Approve Facilities Use Agreement with Training and Research Foundation to Operate Childcare Centers at Corbin Community Center and El Salvador Community Center (Revive Santa Ana Program)
Department(s): Parks, Recreation, and Community Services
Recommended Action: Authorize the City Manager to execute a facilities use agreement with Training and Research Foundation to operate childcare centers at Corbin Community Center and El Salvador Community Center, for a term beginning August 17, 2021 and ending August 31, 2026, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 37. | Approve renewal of Agreement between the City of Santa Ana and AdminSure, Inc.
Department(s): Human Resources
Recommended Action: 1. Authorize first optional two (2)-year extension for Agreements A-2018-210 and A-2018-211 (Agreement No. 2021-XXX and Agreement No. 2021-XXX)
2. Authorize the City Manager, in his/her discretion, to administratively exercise the second and final two (2)-year extension.
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| 38. | Approve a Second Amendment to the Option Agreement with Washington Santa Ana Housing Partners, L.P. for the Development of the Crossroads at Washington for up to $300,000 in Backstop Funding; Approve an Additional Award of $333,742 of Neighborhood Stabilization Program Funds and Seven Project-Based Vouchers to the Existing Pre-Loan Commitment Letter for $3,971,440, for a Total of $4,305,182, to the Related Companies of California, LLC and A Community of Friends for the Development of the Crossroads at Washington
Approval of this item is contingent upon approval of Housing Authority agenda item #3.
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a First Amended and Restated Pre-Loan Commitment letter with The Related Companies of California, LLC (“Related”) with A Community of Friends (“ACOF”) for a total of $4,305,182 in affordable housing funds, consisting of $3,007,489 in HOME Investment Partnerships Program funds, $963,951 in Neighborhood Stabilization Program funds, and an additional $333,742 in Neighborhood Stabilization Program funds.
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| 39. | Santa Ana Public Library Request to Join the Santiago Library System as a Full Member
Department(s): Library
Recommended Action: Resolution No. 2021-XXX – Adopt a resolution allowing the Santa Ana Public Library to join the Santiago Library System (SLS) as a full member and become eligible for additional State funding for library services that support digital literacy and education.
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