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Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 9 through 63.
| | 9. | Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
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| 10. | Adopt Ordinance - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CERTAIN SECTIONS OF ARTICLES V, VII, AND IX OF CHAPTER 21 OF THE SANTA ANA MUNICIPAL CODE AND AMENDING AND ADDING CERTAIN SECTIONS WITH RESPECT TO ARTICLE X OF CHAPTER 21 OF THE SANTA ANA MUNICIPAL CODE TO CREATE A UNIFIED NON-CANNABIS BUSINESS LICENSE TAX RATE, SCHEDULE, AND CHARGE ARTICLE
First reading at the June 7, 2022 City Council meeting and approved by a vote of 6-0-1 (Mendoza absent).
Published in the Orange County Reporter on June 10, 2022.
Department(s): Finance and Management Services
Recommended Action: Place ordinance on second reading and adopt.
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| 11. | Adopt Ordinance – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2022
First reading at the June 15, 2022 Adjourned Regular City Council meeting and approved by a vote of 7-0.
Published in the Orange County Reporter on June 15, 2022.
Department(s): Finance and Management Services
Recommended Action: Place ordinance on second reading and adopt.
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| 12. | Re-Appoint Members to the Workforce Development Board for a Four-year Term
Department(s): Community Development Agency
Recommended Action: 1. Reappoint Pierre Loubet, Jack Haley, Daisy Campos, Brent Beasley, and Robert Ruiz to the Santa Ana Workforce Development Board for a four-year term expiring May 31, 2026.
2. Appoint Magdalena Fernandez (replacing Simon Gonzalez) for a full four-year term expiring May 31, 2026.
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| 13. | Recognize $1,200,000 in Grant Funding from the County of Orange and approve an agreement to provide financial relief for merchants impacted by the OC Streetcar construction (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute the agreement with the County of Orange in the amount of $1,200,000 for a 6-month term beginning June 22, 2022 through December 31, 2022 to provide financial relief for merchants impacted by the OC Streetcar construction, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
2. Approve an appropriation adjustment recognizing $1,200,000 awarded to the City of Santa Ana by the County of Orange Community Resources Agency for the City’s Downtown Business Interruption Fund. (Requires five affirmative votes)
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| 14. | Approve Appropriation Adjustment Accepting Bureau of Reclamation WaterSMART Drought Response Program Grant Funds in the Amount of $2,000,000 for the Well 38 Water Treatment Project (Project No. 22-6470) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Approve an appropriation adjustment accepting Bureau of Reclamation WaterSMART Drought Response Program grant funds in the amount of $2,000,000 into the Miscellaneous Revenue, Federal Grant-Direct revenue account and appropriating the same amount to the Water-SMART-Watershed Management Program, Reserve Appropriation expenditure account for future year expenditures. (Requires five affirmative votes)
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| 15. | Approve and Appropriation Adjustment and Award a Construction Contract to Harrison Building Inc., in the amount of $400,000 for the Santa Ana Zoo Goat Trail FY 2021-22 Project, with an Estimated Project Delivery Cost of $560,000 (Project No. 21-2744) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $180,000 in donations from Friends of the Santa Ana Zoo into the PRCSA Fee & Donation, Gifts & Donations revenue account and appropriate the same amount into the PRCSA Fee & Donation, Improvements Other than Building expenditure account for the Santa Ana Zoo Goat Trail project. (Requires five affirmative votes)
2. Award a construction contract to Harrison Building Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $400,000, for construction of the Santa Ana Zoo Goat Trail FY 2021-22, for the term beginning June 21, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $560,000, which includes $400,000 for the construction contract, $80,000 for contract administration, inspection and testing, and $80,000 project contingency for unanticipated or unforeseen work.
4. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include the Santa Ana Zoo Goat Trial project.
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| 16. | Approve an Appropriation Adjustment and Award a Construction Contract to Quality Fence Co., Inc. in the Amount of $415,965 for the Stormwater Channel Fencing Upgrades FY 2021-22 Project with an Estimated Construction Delivery Cost of $480,000 (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $80,000 of prior-year fund balance in the Federal Clean Water Protection fund, Prior Year Carryforward revenue account and appropriate the same amount into the Federal Clean Water Protection Enterprise, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Reject all bids received on February 1, 2022, for construction of the Stormwater Channel Fencing Upgrades Project, due to changes in the scope of work.
3. Award a construction contract to Quality Fence Co., Inc., the lowest responsible bidder, in accordance with the base bid plus bid alternate, in the amount of $415,965, for construction of the Stormwater Channel Fencing Upgrades Phase II FY 2021-22 Project, for the term beginning June 21, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $480,000, which includes $415,965 for the construction contract, $24,035 for contract administration, inspection and testing, and a $40,000 project contingency for unanticipated or unforeseen work.
5. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to add $80,000 of Federal Clean Water Protection Enterprise funding for the Stormwater Channel Fencing Upgrades Project (22-6469).
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| 17. | Award Contracts with Industrial Safety Shoe Company and Red Wing Shoe Store for the Purchase of Safety Shoes, in an Amount not to Exceed $377,500, for up to a Five-Year Term (Specification No. 22-065) (General and Non-General Fund)
Department(s): Finance and Management Services
Recommended Action: Award contracts for the purchase of safety shoes for a two-year period expiring June 30, 2024, with provision for three, one-year renewals exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $377,500, subject to non-substantive changes approved by the City Manager and City Attorney with the following vendors:
Vendor Location
Industrial Safety Shoe Company Santa Ana
Red Wing Shoe Store Santa Ana
One or more files are marked confidential or are not available at this time. |
| 18. | Approve an Amendment to the Contracts for the Citywide Purchase of Office Furniture, Installation and Related Services by $4,250,000 and Include Quality Office Furnishings, Inc. to the List of Approved Vendors on Contract (Specification No. 19-114) (General and Non-General Fund)
Department(s): Finance and Management Services
Recommended Action: 1. Authorize the City Manager to execute an amendment to increase the aggregate contract authority by $4,250,000 for various citywide furniture projects beginning June 21, 2022 and expiring upon completion of the identified projects, subject to non-substantive changes approved by the City Manager and City Attorney. These purchases have already been budgeted across multiple departments.
2. Authorize the City Manager to include Quality Office Furnishings, Inc. of Yorba Linda, CA to the established list of approved vendors on the aggregate contract listed below:
Vendor Location
Culver-Newlin Corona
GM Business Interiors Riverside
People Space Irvine
Pivot Interiors Costa Mesa
Quality Office Furnishings, Inc. Yorba Linda
Yamada Enterprises Huntington Beach
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| 19. | Award Blanket Purchase Order Contracts for Chain-Link Fencing and Gate Installation to J&A Fence Engineering Corp., Quality Fence Co. Inc. and Sierra Pacific Fence Inc. for a Total Not To Exceed $2,500,000 for a Three-Year Term and Two One-Year Renewal Options (Specification No. 22-058) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Award blanket purchase order contracts for chain-link fencing and gate installation to J&A Fence Engineering Corp., Quality Fence Co. Inc. and Sierra Pacific Fence Inc., for a three-year period beginning July 1, 2022 and expiring June 30, 2025, with provisions for two, one-year renewal options exercisable by the City Manager, in an annual aggregate amount of $500,000, for a total amount not to exceed $2,500,000, subject to non-substantive changes approved by the City Manager and City Attorney.
One or more files are marked confidential or are not available at this time. |
| 20. | Award a Purchase Order to Guaranty Chevrolet Motors for a Chevrolet Express Plumbers Van in the Amount of $96,846 (Specification No. 22-063) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors for the purchase a Chevrolet Express Plumbers van for the Parks, Recreation and Community Services Agency, for a total amount not to exceed $91,846 plus a contingency of $5,000, for a total amount not to exceed $96,846, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 21. | Award a Purchase Order to Transwest Truck Center LLC for a Ford Transit T-350 Van in the Amount of $73,665 (Specification No. 22-073) (Cannabis Public Benefit Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of purchase order to Transwest Truck Center LLC for the purchase a Ford Transit T-350 van for the Parks, Recreation and Community Services Agency, in the amount of $68,665 plus a contingency of $5,000, for a total amount not to exceed $73,665, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 22. | Award a Purchase Order to Los Angeles Truck Centers, LLC for a CNG Water Tank Truck in the Amount of $289,611 (Specification No. 22-080) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of purchase order to Los Angeles Truck Centers, LLC for the purchase a CNG Water Tank Truck for the Public Works Water Division, in the amount of $279,611 plus a contingency of $10,000, for a total amount not to exceed $289,611, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 23. | Award Purchase Orders to Mars Cars, LLC in the Amount of $84,524 for Four EZ-GO Express Utility Carts (Specification No. 22-085), and to Turf Star, Inc. in the Amount of $83,361 for Three Toro GTX Electric Golf Carts (Specification No. 22-087) (General and Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a one-time purchase and payment of purchase order to Mars Cars, LLC in the amount of $81,524, plus a contingency of $3,000, for a total amount not to exceed $84,524, for four EZ-GO Express Carts, subject to non-substantive changes approved by the City Manager and City Attorney.
2. Authorize a one-time purchase and payment of purchase order to Turf Star, Inc. in the amount of $75,861 plus a contingency of $7,500, for a total amount not to exceed $83,361, for three Toro GTX Electric Golf Carts, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 24. | Award a Purchase Order in the Amount of $242,506 to Altec Industries, Inc. for One Utility Boom Truck (Specification No. 22-079) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of purchase order to Altec Industries, Inc. in the amount of $232,506, plus a contingency of $10,000, for a total amount not to exceed $242,506, for the purchase of a utility boom truck, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 25. | Award a Purchase Order to Tolar Manufacturing in the Amount of $514,764 for Bus Benches, Trash Containers and Advertising Kiosks (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of purchase order to Tolar Manufacturing for 129 bus benches, 129 trash containers, and 30 advertising kiosks, for a total amount not to exceed $514,764, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 26. | Approve Public Facilities Naming No. 2022-01 to Name the Empty Lot at 423 South Raitt Street to El Refugio Park
Department(s): Parks, Recreation, and Community Services
Recommended Action: Approve Public Facilities Naming No. 2022-01 to name the empty lot at 423 South Raitt Street to El Refugio Park
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| 27. | Approve an Agreement Amendment with Patrol Solutions, LLC. to Increase the Not-to-Exceed Amount by $50,000 to Provide Security Services at the Santa Ana Zoo (General Fund)
Department(s): Parks, Recreation, and Community Services
Recommended Action: Approve an agreement amendment with Patrol Solutions, LLC. to increase the not-to-exceed amount by $50,000 to provide security services at the Santa Ana Zoo for a term from February 1, 2022 through December 31, 2022 for a new total agreement amount not-to-exceed $100,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 28. | Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below-referenced property owners for the identified structure(s), subject to non-substantive changes approved by the City Manager and City Attorney.
Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC
1. Geraldine Humphrey, 2022-2, 2308 N. Santiago Street, 6:0:0:3 (Carpenter, Rush, and Shipp Absent) (Agreement No. 2022-XXX)
2. Linda H. Miller, 2022-4, 1015 W. Camile Street, 5:0:0:4 (Carpenter, McLoughlin, Rush, and Shipp Absent) (Agreement No. 2022-XXX)
3. Brent A. Ferdig, 2022-6, 2010 Greenleaf Street, 5:0:0:4 (Carpenter, McLoughlin, Rush, and Shipp Absent) (Agreement No. 2022-XXX)
4. Ernest R. and Sydney Reinhardt, 2022-7, 2302 N. Heliotrope Drive, 6:0:0:3 (Carpenter, Rush, and Shipp Absent) (Agreement No. 2022-XXX)
5. Ronald R. and Robin L. Romain, 2022-8, 2116 N. Ross Street, 6:0:0:3 (Carpenter, Rush, and Shipp Absent) (Agreement No. 2022-XXX)
6. Jeffrey A. and Megan C. Palmer, 2022-9, 2315 N. Flower Street, 6:0:0:3 (Carpenter, Rush, and Shipp Absent) (Agreement No. 2022-XXX)
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| 29. | Approval of Agreements to Procure the Services from Qualified Vendors to Provide On-call Code Enforcement, Public Nuisance, Weed, Rubbish Abatement, and Board-up Services for the Planning and Building Agency (General and Non-General Fund)
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute the attached agreements with SLS Property Solutions, Inc., Hunter Consulting Inc., dba HCI Environmental & Engineering (HCI Engineering), and Harrison Building, Inc. for an aggregate amount not to exceed $225,000 for a period of three (3) years (effective July 1, 2022, to June 30, 2025), subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 30. | Authorize the Implementation of the Commercial Property Compliance Assistance Program (Revive Santa Ana Program)
Department(s): Planning and Building Agency
Recommended Action: Authorize the Executive Director of the Building and Planning Agency to Implement the Property Compliance Assistance Program and begin Accepting Applications for Economic Relief Funds for an aggregated amount not to exceed $1,000,000.
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| 31. | Approve a Three-Year Agreement with Casa De La Familia for the Santa Ana Family Justice Center Operations (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute an agreement with Casa De La Familia to provide an Operations Specialist to the Santa Ana Family Center, in an amount not to exceed $331,633 for the period of July 1, 2022 through June 30, 2025, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 32. | Approve Fourth Amendment to the Agreement with LAZ Parking in the amount of $826,255 for Parking Enforcement Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the fourth amendment to the agreement with LAZ Karp Associates, LLC, for parking enforcement services for the period of July 1, 2022 through June 30, 2023, in an amount not to exceed $826,255, including a 10% contingency ($75,114), subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 33. | Approve a Five-Year Agreement with Axon Enterprise, Inc. in the amount of $5,187,638 for Body-Worn Camera Services (Non-General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a five-year agreement with Axon Enterprise, Inc. to provide body-worn camera equipment and services to the Police Department, in an amount not to exceed $5,187,638, including a 5% contingency ($247,030), for the period of July 1, 2022 through June 30, 2027, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 34. | Approve Agreement with Western A/V & Security for Water Resources Workstation and Video Monitoring Upgrades for a Total Amount not to Exceed $440,000 for up to a Five-Year Term (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Western A/V & Security for Water Resources workstation and video monitoring upgrades for a three-year period beginning June 21, 2022 and expiring June 20, 2025, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, with an amount not to exceed $440,000, which includes a contingency of $61,624.50, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 35. | Authorize a Purchase Agreement in the Amount of $1,300,000 for Full Real Property Acquisition for Warner Avenue Improvements Phase 2 (Property Owner: Annelee Gallegos) (Project No. 18-6901) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a purchase agreement with property owner Annelee Gallegos, for the full property acquisition and goodwill (if any) for the real property located at 705 E. Warner Avenue (APN 016-103-23) in the amount of $1,300,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 36. | Authorize a Purchase Agreement in the Amount of $762,000 for Partial Real Property Acquisition for Fairview Bridge Replacement and Street Improvements (Property Owners: Kelvin Mai and Denise Le) (Project No. 15-6827) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a purchase agreement with property owners Kelvin Mai and Denise Le, for the partial property acquisition and goodwill (if any) for the real property located at 1002 N. Fairview Street (APN 405-213-01 & 02) in the amount of $762,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 37. | Approve Agreement with Butier Engineering Inc. to Provide Construction Management and Inspection Services for the Well 32 Rehabilitation Improvements Project in an Amount Not to Exceed $1,224,820 for a Three-Year Term (Project No. 13-6433) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Butier Engineering Inc. to perform construction management and inspection services for the Well 32 Rehabilitation Improvements project in the amount of $1,024,820, with a contingency of $200,000, for a total amount of $1,224,820, for a three-year term beginning June 21, 2022 and expiring June 20, 2025, with an option for two, one-year extensions, subject non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 38. | Approve an Appropriation Adjustment and an Agreement with Pyramid Group International, Inc., for Management Support Services for the Digital Billboards/Banners and Bus Stop Advertising/Maintenance Project in an Amount not to Exceed $524,040 for up to a Five-Year Term (General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $550,000 in Public Works Right of Way Program revenues into the General Fund, Public Works Revenues, PWA Digital Billboards/Banners revenue account and appropriate the same amount into the Public Works Right of Way, Contract Services-Professional expense account. (Requires five affirmative votes)
2. Authorize the City Manager to execute an agreement with Pyramid Group International, Inc. for management support services for the Digital Billboards/Banners and Bus Stop Advertising/Maintenance Project, in the amount of $476,400 plus a contingency of $47,640, for a total amount not to exceed of $524,040 for a three-year term beginning June 21, 2022, and expiring June 20, 2025, with provisions for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 39. | Approve an Appropriation Adjustment and Award a Purchase Order to Winner Chevrolet, Inc., in the Amount of $313,454, for Seven Chevrolet Express Passenger Vans (Specification No. 22-044) (General and Non-General Funds) (Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment allocating funds received in prior fiscal years in the Recreation Grants Revenue account, in the amount of $89,574, and appropriating the same amount into the OCTA Senior Mobility Program expenditure account for FY 2021-2022 capital operating expenses. (Requires five affirmative votes)
2. Authorize a one-time purchase and payment of purchase order to Winner Chevrolet, Inc. for the purchase of seven Chevrolet Express Passenger Vans, in the amount of $278,454, plus a contingency of $35,000 for a total amount not to exceed $313,454, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 40. | Approve an Amendment to the Agreement with Clinical Laboratory of San Bernardino, Inc. to Increase the Services Amount by $53,000 for a new Annual Amount $130,000 for the Remaining Term of the Agreement (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Clinical Laboratory of San Bernardino, Inc. for water quality sampling and testing services, to increase the annual amount by $53,000, for a total agreement amount not to exceed $597,000, for the remaining term of the agreement expiring July 20, 2023, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX).
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| 41. | Approve an Appropriation Adjustment Recognizing Santa Ana Watershed Project Authority Funds for the Washington Well Site Improvements Project (Project No. 19-6423) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $100,000 of Fiscal Year 2019-20 Santa Ana Watershed Project Authority grant funds into the Miscellaneous Revenue, State Grant-Direct revenue account, and appropriate the same amount to the Prop 1 IRWM Program, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to add the Washington Well Site Improvements Project and include $100,000 in funds for engineering services.
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| 42. | Approve an Agreement for the Exchange of Real Property and Purchase of Land from the City in the amount of $5,900,000, for the Development of a New Park (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $4,127,878.80 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2021-22 and appropriating the same to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. Receipt of Measure M Street Construction proceeds in the amount of $1,772,121.20 will be disbursed to the Orange County Transportation Authority (OCTA). (Requires five affirmative votes)
2. Authorize the City Manager to execute an Agreement for the Exchange and Purchase of Real Property between the City and Charles H. Manh Family Trust (APNs 004-123-56, 004-123-57, 005-142-34, 005-142-48, 005-142-49, 008-091-01, 008-091-02, 008-091-13, 008-091-14, 405-272-21, 405-272-24, and 405-074-38), in the sum of $5,900,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 43. | Authorize a Purchase Agreement in the Amount of $190,000 for Partial Real Property Acquisition for Bristol Street and Memory Lane Intersection Improvements (Property Owner: Bhaktinandan, LLC.) (Project No. 17-6883) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a purchase agreement with property owner Bhaktinandan, LLC., for the partial property acquisition of the real property located at 2702 N. Bristol Street (APN 002-261-06) in the amount of $190,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 44. | Approve Agreement with Cannon for Construction Management and Inspection Services for Well 29 Rehabilitation Improvements in an Amount Not to Exceed $538,715 for a Three-Year Term (Project No. 18-6491) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Cannon to perform Construction Management and Inspection Services for the Well 29 Rehabilitation Improvements project in the amount of $489,741, with a contingency of $48,974 for a total amount of $538,715, for a three-year term beginning June 21, 2022 and expiring June 20, 2025, with an option for two, one-year extensions, subject non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 45. | Approve an Amendment to the Agreement with HF&H Consultants, LLC to Expand the Solid Waste Consultant Services Scope of Work, Increase the Agreement Capacity by $120,000, and Exercise the One-Year Extension (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the third amendment to the agreement with HF&H Consultants, LLC to expand the solid waste consulting services scope of work, increase the total compensation by $100,000, plus a contingency of $20,000, for a total additional amount not to exceed $120,000, and exercise the one-year extension expiring June 30, 2023, with option to extend the term for one additional year, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 46. | Approve an Amendment to the Agreement with EcoNomics, Inc. to Modify the Scope of Work for Solid Waste Consultant Services, Increase the Agreement Capacity in an Amount Not to Exceed $284,920, and Exercise the One-Year Extension (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the third amendment to the agreement with EcoNomics Inc. to expand the solid waste consulting services scope of work, and increase the total compensation by $284,920 through the extension expiring June 30, 2023, with option to extend the term for one additional year, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 47. | Approve an Agreement with the Municipal Water District of Orange County for Shared Programs and Services in an Amount not to Exceed $750,000 for a Five-Year Term (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the Master Agreement for Shared Programs and Services with the Municipal Water District of Orange County, for a five-year period beginning upon approval by the Municipal Water District of Orange County and expiring June 30, 2027, in an amount not to exceed of $750,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 48. | Approve a Lease Agreement with Walsh Construction Company II, LLC for Office Space at the Santa Ana Regional Transportation Center for up to a Two-year Period for a Revenue Amount up to $265,601
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a site lease agreement with Walsh Construction Company II, LLC for the rental of office space at the Santa Ana Regional Transportation Center, beginning June 21, 2022 and ending June 20, 2024, at a monthly rate of $11,073, for a revenue amount up to $265,601 for the term of the agreement, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 49. | Approve a Lease Agreement with PGH Wong Engineering, Inc. for Office Space at the Santa Ana Regional Transportation Center for a Two-year Period for a Revenue Amount of $196,929 (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a site lease agreement with PGH Wong Engineering, Inc., for the rental of office space at the Santa Ana Regional Transportation Center, beginning June 22, 2022 and ending June 21, 2024, at a monthly rate of $8,210, for a revenue amount of $196,929 for the term of the agreement, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 50. | Approve Agreements and Amendment for Ongoing Legal Services for City Attorney’s Office (Non-General Fund)
Department(s): City Attorney Office
Recommended Action: Authorize the City Manager to execute agreements with (1) Atkinson, Andelson, Loya, Ruud, & Romo, for the period of August 21, 2022 through June 30, 2025 in the amount of $2,000,000; (2) Carpenter Rothans & Dumont LLP for the period of July 1, 2022 through June 30, 2025 in the amount of $2,500,000; (3) Talley & Talley, APC for the period of July 1, 2022 through June 30, 2025 in the amount of $750,000; and one (1) amendment with Graves & King, LLP, for the remaining period through June 30, 2024 to increase the not-to-exceed compensation amount from $50,000 to $500,000 for legal services, as detailed below, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement Nos. 2022-XXX, 2022-XXX, 2022-XXX and 2022-XXX).
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| 51. | Agreement with ProudCity Inc. for City Website Services for a Three-Year Term in an Amount Not to Exceed $131,481 (Non-General Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with ProudCity Inc. for City website services for a three-year term beginning July 1, 2022 and ending June 30, 2025 in an amount not to exceed $131,481, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 52. | Award $437,000 of Workforce Innovation and Opportunity Act Formula Youth Funds for Program Year 2022-2023 (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute agreements to award $437,000 in Workforce Innovation and Opportunity Act youth program funds for a one-year period beginning July 1, 2022 thru June 30, 2023, upon availability of WIOA funds for program year 2022-23 and subject to non-substantive changes approved by the City Manager and City Attorney:
1. Orange County Children’s Therapeutic Arts Center to provide occupational skills training in the areas of office administration, mental health paraprofessional, and childcare worker certification, offer job preparation, paid work experience, tutoring, mentoring, counseling, and supportive services, for 20 youth for $175,000 (Agreement No. 2022-XXX).
2. Orange County Conservation Corps to provide alternative secondary education that leads to a high school diploma, paid work experience, credential training in forklift operator, safe food handling, customer service, computer software, job preparation, post-secondary education resources, and support services for 23 youth for $262,000 (Agreement No. 2022-XXX).
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| 53. | Approve the Local Homelessness Action Plan and HHAP Round 3 Application to Receive $10,290,351.69 from the State of California’s Homeless Coordinating and Financing Council (HCFC) to Address Homelessness
Department(s): Community Development Agency
Recommended Action: Approve the Local Homelessness Action Plan and Submission of the Homeless Housing, Assistance and Prevention Program Round 3 Application.
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| 54. | Resolution Repealing Resolution No. 416 of the former Santa Ana Board of Trustees Instructing the Fire Department of Santa Ana to Burn with Fire Each and Every One of Said Buildings known as Chinatown
Department(s): City Manager Office, City Attorney Office
Recommended Action: Resolution No. 2022-XXX – Adopt a resolution repealing Resolution No. 416 by the former Santa Ana Board of Trustees, which authorized the destruction by fire of Chinatown and led to the destruction of homes and businesses and displacement of Santa Ana’s Chinese community.
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| 55. | Use of Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361
Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022-XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
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| 56. | Adopt a Resolution for Fiscal Year 2022-23 SB 1 Local Streets and Roads Projects in an Amount Estimated at $7,553,444 for Capital Improvement Projects (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022-XXX – Adopt a resolution affirming the Fiscal Year 2022-2023 SB 1 Projects List and anticipated funding in the amount of $7,553,444, which is required to be submitted to the California Transportation Commission (CTC) for budgeting the Fiscal Year 2022-23 Capital Improvement Program (CIP), as necessary for City eligibility to receive Road Maintenance and Rehabilitation Account Funding.
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| 57. | Adopt a Resolution to Maintain Measure M2 Funding Eligibility by Approving a Pavement Management Plan Update
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022-XXX – Adopt a Resolution confirming the status and providing an update of the Pavement Management Plan (PMP) per Orange County Transportation Authority (OCTA) 2022-23 Measure M2 Eligibility Requirements.
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| 58. | Adopt a Resolution Authorizing Examination of California Department of Tax and Fee Administration Sales and Transactions and Use Tax Records by City Employees and by the City’s Contracted Tax Reporting, Analysis and Recovery Services Consultant and Approve Third Amendment to Agreement with MuniServices, LLC
Department(s): Finance and Management Services
Recommended Action: 1. Resolution No. 2022-XXX – Adopt a resolution authorizing examination of California Department of Tax and Fee Administration sales and transactions and use tax records by City employees (designed by position title), and by the City’s contracted tax reporting, analysis and recovery services consultant, effective July 1, 2022.
2. Authorize the City Manager to execute an amendment to the agreement with MuniServices, LLC beginning July 1, 2022 through June 30, 2024 for an annual amount not to exceed $10,000 - covering the web-based reporting systems Sales Tax Analysis Reporting System (STARS) and Geographic Revenue Information Application System (GRIA); plus an annual Cost Price Index (“CPI”) adjustment not less than two percent (2%) or greater than four percent (4%); plus a 13% of recovered sales tax of revenues over the life of the agreement, with a contingency of up to $60,000 to cover other consulting services subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX).
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| 59. | Adopt Resolution Approving City’s Annual Statement of Investment Policy 2022-2023; Receive and File Annual Statement of Investment Policy 2022-2023
Department(s): Finance and Management Services
Recommended Action: Resolution No. 2022-XXX – Adopt a Resolution approving the City’s 2022-2023 Investment Policy. Receive and file the Annual Statement of Investment Policy 2022-2023.
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| 60. | Adopt a Resolution Establishing the Appropriations Limit of the City of Santa Ana for Fiscal Year (FY) 2022-23
Department(s): Finance and Management Services
Recommended Action: Resolution No. 2022-XXX – Adopt a resolution establishing the appropriations limit of the City of Santa Ana for FY 2022-23, as required by state law.
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| 61. | Renew Memorandum of Understanding with required Workforce Innovation and Opportunity Act (WIOA) Partners (Contingent upon approval of Housing Authority Item #4)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute the Memorandum of Understanding with the Santa Ana WORK Center, Santa Ana College, Employment Development Department, Department of Rehabilitation, SER Jobs for Progress, United American Indian Involvement, Inc., Long Beach Job Corps, and Community Action Partnership of Orange County, which outlines the sharing of resources and expenses associated with the operations of a comprehensive one stop center for a one-year term expiring June 30, 2023, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
2. Approve the first amendment to Memorandum of Understanding for Santa Ana Workforce Development Board and the County of Orange Social Services Agency for a one-year term expiring June 30, 2023 and authorize the Board Chair or Vice-Chair to sign (Agreement No. 2022-XXX).
3. Authorize the City Manager to execute non-substantive amendments such as adjustment of shared operational expenses during the term of the Memorandum of Understanding.
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| 62. | Approve a pre-commitment of $5,256,327 in HOME - American Rescue Plan funds, $484,000 in Inclusionary Housing Funds, twenty-five (25) project-based vouchers, a Density Bonus Agreement, and loan forgiveness for Jamboree Housing Corporation and WISEPlace for the development of the WISEPlace Permanent Supportive Housing project located at 1411 N. Broadway (Contingent upon approval of Housing Authority Item #3)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute a pre-commitment letter with Jamboree Housing Corporation (“Jamboree”) and WISEPlace for $5,256,237 in HOME Investment Partnerships Program – American Rescue Plan (“HOME-ARP”) funds and $484,000 in Inclusionary Housing Funds for the development of the WISEPlace Permanent Supportive Housing project located at 1411 N. Broadway, Santa Ana, CA 92706, (APN 398-523-04), subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
2. Authorize the City Manager to execute a Density Bonus Agreement with North Broadway Housing Partners LP (c/o of Jamboree and WISEPlace), for a 55-year term, for the development of the WISEPlace Permanent Supportive Housing project located at 1411 N. Broadway, Santa Ana, CA 92706, (APN 398-523-04), subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
3. Authorize the City Manager to forgive the existing City loan with WISEPlace for $723,446.41 in Community Development Block Grant funds outstanding from a Loan Agreement executed in 1996 and amended in 2001.
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| 63. | Approve the Coronavirus Nonprofit Fiscal Recovery Fund Program in the amount of $550,000 to Provide Financial Relief to Non-Profit Organizations Located on City-Owned Land (Revive Santa Ana Program)
Department(s): City Manager Office
Recommended Action: 1. Approve an amendment to the Revive Santa Ana spending plan to add the Coronavirus Nonprofit Fiscal Recovery Fund in the amount of $550,000 and decrease the amount for Community Center Renovations by $550,000.
2. Direct the City Attorney to finalize and authorize the City Manager to execute agreements with non-profit organizations awarded funds as part of the Coronavirus Nonprofit Fiscal Recovery Fund program for a one-year term beginning June 22, 2022 through June 21, 2023, subject to non-substantive changes approved by the City Manager and City Attorney, and direct the Risk Manager or designee to determine the necessary insurance requirements applicable for each project (Agreement No. 2022-XXX).
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