Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 6 through 24.
| 6. | Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
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| 7. | Orange County Grand Jury’s Investigative Report, Findings, and Recommendations regarding Lack of California Redemption Value (CRV) Centers
Department(s): Public Works Agency
Recommended Action: Receive and file the Orange County Grand Jury’s investigative report, findings, and recommendations regarding Orange County CRV Centers and authorize the City Manager to deliver the City’s response to the findings and recommendations to the Presiding Judge of the Superior Court.
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| 8. | Orange County Grand Jury’s Investigative Report, Findings and Recommendations Regarding “Water in Orange County Needs One Voice”
Department(s): Public Works Agency
Recommended Action: Receive and file the Orange County Grand Jury’s report, findings and recommendations regarding wholesale water policy and operations in Orange County needing “One Voice” and authorize the City Manager to deliver the City’s response to the findings and recommendations to the Presiding Judge of the Superior Court.
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| 9. | Approve Appropriation Adjustment to Carryover Unspent Amounts From Fiscal Year 2021-22 to Fiscal Year 2022-23
Department(s): Finance and Management Services
Recommended Action: 1. Approve an Appropriation Adjustment to reduce the FY 2021-22 budget for unspent amounts to be carried over to FY 2022-23. (Requires five affirmative votes)
2. Approve an Appropriation Adjustment to increase the FY 2022-23 budget for amounts carried forward from FY 2021-22. (Requires five affirmative votes)
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| 10. | Approve Additional Contingency Funds in the Amount of $5,000,000 for an Existing Construction Contract with Byrom-Davey Inc. for the Santa Anita Park Improvements including New Synthetic Soccer Field and Community Center Renovations with an Estimated Project Delivery Cost of $14,513,011.30 (Project No. 19-7527) (Non-General Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the Project Cost Analysis in the amount of $5,000,000 in additional contingency funds for a total estimated construction delivery cost of $14,513,011.30, which includes $7,317,701.00 for the construction contract; $731,770.10 for contract administration, inspection and testing; and a $6,463,540.20 project contingency for unanticipated or unforeseen work, subject to non-substantive changes approved by the City Manager and City Attorney.
2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $5,000,000 in construction funds for Santa Anita Park Improvements and New Synthetic Soccer Field (Project No. 19-7527).
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| 11. | Approve an Appropriation Adjustment, Approve an Amendment to the FY 2022-23 Capital Improvement Program, and Award a Construction Contract to EBS General Engineering, Inc. in the Amount of $1,066,714.35 for the Flower Street Bike Trail Renovation from Crossover (South of Dyer) to Warner Avenue Project, with an Estimated Project Delivery Cost of $1,386,728.65 (Project No. 21-2740) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $497,925.15 of prior year fund balance in the Park Acquisition and Development (District 3), Prior Year Carryforward revenue account and appropriate the same amount to the Park Acquisition and Development (District 3), Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an amendment to the FY 2022-23 Capital Improvement Program to include $497,925.15 in construction funds for the Flower Street Bike Trail Renovation from Crossover (South of Dyer) to Warner Avenue Project (Project No. 21-2740).
3. Award a construction contract to EBS General Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,066,714.35, for construction of the Flower Street Bike Trail Renovation from Crossover (South of Dyer) to Warner Avenue Project, for the term beginning September 20, 2022, and ending upon project completion; and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,386,728.65, which includes $1,066,714.35 for the construction contract, $160,007.15 for contract administration, inspection and testing, and a $160,007.15 project contingency for unanticipated or unforeseen work.
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| 12. | Approve an Appropriation Adjustment and Award a Construction Contract to Environmental Construction, Inc. for the Well No. 29 Improvements Project in the Amount of $6,765,290, with an Estimated Project Delivery Cost of $8,456,612 (Project No. 18-6491) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $2,502,612 of prior-year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward revenue account and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes)
2. Award a construction contract to Environmental Construction Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $6,765,290, for construction of the Well No. 29 Improvements Project, for the term beginning September 20, 2022, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $8,456,612, which includes $6,765,290 for the construction contract, $676,529 for contract administration, inspection and testing, and a $1,014,793 project contingency for unanticipated or unforeseen work.
4. Approve an amendment to the FY 2022-23 Capital Improvement Program to include $2,502,612 in construction funds for the Well No. 29 Improvement Project (Project No. 18-6491).
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| 13. | Approve an Appropriation Adjustment and Agreement for the Sale of Land from the City, Generating $250,000 in Revenue for Bristol Street Corridor Improvement Project (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing revenue in the amount of $250,000 in the Select Street Construction Fund, Sale of Land revenue account for Fiscal Year 2022-23 and appropriating the same to the OCTA Bristol Street Corridor Improvements, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Authorize the City Manager to execute a purchase and sale agreement with Charles H. Mahn Family Trust for the sale of City-owned property located at 515 and 517 N Bristol Street (APNs 008-081-26 and 008-081-28) in the amount of $250,000, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX).
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| 14. | Award a Construction Contract to Meyers Construction Co. in the amount of $1,930,000 for the Santa Ana City Hall Second, Fifth, and Eighth Floor Tenant Improvement FY 2021-22 Project with an Estimated Project Delivery Cost of $2,512,500 (Project No. 22-1201, 21-2750 & 22-0501) (General and Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Award a construction contract to Meyers Construction Co., the lowest responsible bidder, in accordance with the base bid in the amount of $1,930,000 for construction of the Santa Ana City Hall Second, Fifth, and Eighth Floor Tenant Improvement FY 2021-22, for the term beginning September 20, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,512,500, which includes $1,930,000 for the construction contract, $193,000 for contract administration, inspection and testing, and a $389,500 project contingency for unanticipated or unforeseen work.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $2,512,500 in construction funds for Santa Ana City Hall Second and Fifth Floor Tenant Improvement Project (No. 22-1201, 21-2750 & 22-0501).
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| 15. | Amend Agreement with Valley Maintenance Corporation for Custodial Services of City Park Restrooms and Park Buildings, Increasing the Annual amount by $200,000, Not to Exceed $694,095 for Four Years, and Total Agreement Amount of $1,976,380 (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Valley Maintenance Corporation to increase custodial services of City Park Restrooms, and Park Buildings for an annual amount not to exceed $694,095, for the remaining term from September 20, 2022 through May 3, 2026 and a total agreement amount of $1,976,380, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX).
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| 16. | Amend Agreement with Landscape West Management Services Inc. to Increase the Annual Contract amount by $215,000 for Enhanced Landscape Maintenance Services for the Remaining Term of the Agreement (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services Inc. for increased landscape maintenance services, increasing the compensation amount annually by $215,000, for an annual amount not to exceed $895,819.00 for the remaining term from September 20, 2022 through January 31, 2024, and not to exceed the total agreement amount of $2,866,605.60, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX).
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| 17. | Approve an Agreement with PlaceWorks, Inc. for Design Services for a New Outdoor Library at Jerome Park in an Amount Not to Exceed $309,150 for a Three-Year Term (Project No. 22-1381) (Non-General Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency, Library
Recommended Action: Authorize the City Manager to execute an agreement with PlaceWorks, Inc. for full Design Services for Santa Ana’s New Outdoor Library at Jerome Park in the amount of $281,046 with a contingency of $28,104 for a total amount not-to-exceed $309,150. The agreement is for a three-year term beginning September 20, 2022 and expiring September 19, 2025, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX).
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| 18. | Authorize an Offer and Agreement to Purchase in the Amount of $255,000 for Bridge and Roadway Easement for Fairview Bridge Replacement and Street Improvements (Property Owner: Orange County Flood Control District) (Project No. 15-6827) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a purchase agreement with property owner of Orange County Flood Control District (OCFCD) for the easement purchase located at Fairview Street Bridge over Santa Ana River in the amount of $255,000, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX).
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| 19. | Approve a License Agreement with the County of Orange for use of Ross Street Right-of Way for Building Overhangs
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a license agreement with the County of Orange, a political subdivision of the State of California, for use of public right-of-way to accommodate overhangs for two County buildings within Ross Street between Santa Ana Boulevard and Civic Center Drive, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX).
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| 20. | Approve Agreements with Townsend Public Affairs, Inc., Engineering Solutions Services, Inc., and MNS Engineers, Inc. for On-Call Grant Writing Services for a Total Amount Not to Exceed $2,375,000 for up to a Five-Year Term (General and Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with Townsend Public Affairs, Inc., Engineering Solutions Services, Inc., and MNS Engineers, Inc. to provide on-call grant writing and grant management services, for a three-year period beginning September 20, 2022 and expiring September 19, 2025, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $2,375,000 subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX).
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| 21. | Approve Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support (General and Non-General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC to provide policy manual maintenance, support and training services to the Police Department for a three-year period, from July 1, 2022 through September 30, 2025 in an amount not to exceed $169,502, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 22. | Approve Agreement with Smart Communications Holdings, Inc. to Provide Inmate Communication and Digital Services (Non-General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute an agreement with Smart Communications Holdings, Inc. to provide inmate communication and digital services to the Santa Ana Jail for a five-year period, from November 1, 2022 through October 31, 2027, with an option for two, one-year extensions, in the amount of $650,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 23. | Approve Agreement with California Forensic Medical Group, Inc. and Wellpath to Provide Inmate Medical Services for the Santa Ana Jail (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute an agreement with California Forensic Medical Group, Inc. and Wellpath to provide basic and emergency inmate health care services for the Santa Ana Jail in an amount not to exceed $10,070,246 including a $200,000 contingency, for a three-year period beginning October 1, 2022 through September 30, 2025, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 24. | Biennial Review Conflict of Interest Code Policy, List of Designated Classifications Required to Annual Disclosure Form (Statement of Economic Interests Form)
Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022-XXX – Adopt a resolution amending the City of Santa Ana Conflict of Interest Code Policy.
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