Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 4 through 24.
| 4. | Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
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| 5. | Receive and File the Certification of Approval by City Engineer of the Final Parcel Map 2021-144 (1513 West Civic Center Drive) (Applicant: Saul Delgado representing 1513 Civic Center, LLC)
Department(s): Public Works Agency
Recommended Action: Receive and file the certification of approval by City Engineer of the final Parcel Map 2021-144.
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| 6. | 2022-2023 Historic Resources Commission Historic Preservation Work Program
Department(s): Planning and Building Agency
Recommended Action: Receive and file the Historic Preservation Work Program for 2022-2023 as recommended by the Historic Resources Commission.
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| 7. | Award a Blanket Order Contract to CDW-G for Adobe Software and Subscriptions, in an annual amount not to exceed $75,000 (Specification No. 22-149) (General and Non-General Fund)
Department(s): Information Technology
Recommended Action: Award a contract for the purchase of Adobe Software and Subscriptions, for an eleven-month period expiring October 30, 2023, with provision for one optional one-year renewal exercisable by the City Manager, in an annual amount not to exceed $75,000, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 8. | Amend the Blanket Order Contract with Horizons Construction Co., Pro-Craft Construction, Inc., and Verne’s Plumbing for Plumbing Services by Increasing it to an Annual Aggregate Amount Not to Exceed $370,000 for the Remainder of the Contract Term. (Specification No. 20-118) (General and Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize an amendment to the blanket purchase order contracts with Horizons Construction Co., Pro-Craft Construction, Inc., and Verne’s Plumbing for plumbing services to increase the annual amount by $165,000, for a revised annual aggregate amount not to exceed $370,000, for the remainder of the current one-year term expiring September 30, 2023, and two one-year renewal periods, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 9. | Award Blanket Order Contracts to Daniels Tire Service and Parkhouse Tire, Inc. for Vehicle Tires in the Annual Aggregate Amount of $200,000, for a One-Year Term with Four, One-Year Renewal Options (Specification No. 22-157) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Award blanket order contracts to Daniels Tire Service and Parkhouse Tire, Inc. for vehicle tires for a one-year period beginning December 6, 2022 and expiring December 5, 2023, with provisions for four, one-year renewals, in an annual aggregate amount not to exceed $200,000, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 10. | Approve Appropriation Adjustments Recognizing Housing Assistance Payments and Administrative Funds to Administer New and Existing Vouchers (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing additional Housing Assistance Payments funds in the amount of $623,708 in the revenue account and appropriating the same amount to the expenditure account to administer 38 new vouchers. Also, recognize an additional $28,500 in Special Administrative Fees in the revenue account to expend the same amount on expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing additional Foster Youth to Independence Housing Assistance Payments funds in the amount of $376,512 in revenue account and appropriating the same amount to expenditure account to administer 25 new Foster Youth to Independence vouchers. (Requires five affirmative votes)
3. Approve an appropriation adjustment recognizing additional Administrative funds in the amount of $115,500 in the revenue account and appropriating the same amount to the expenditure account to administer 231 existing Mainstream Program Vouchers. (Requires five affirmative votes)
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| 11. | Approve an Agreement and Appropriation Adjustment Recognizing Grant Revenue in an amount not to exceed $9,928 for the California State Library for the Zip Books Program
Department(s): Library
Recommended Action: 1. Authorize the Library Services Director to execute a Grant Agreement via DocuSign, accepting grant funds in the amount of $9,928 for the Zip Books Program, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
2. Approve an appropriation adjustment to recognize $9,928 in grant revenue from the California State Library and appropriate $9,928 into the corresponding expenditure account to implement the program. (Requires five affirmative votes)
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| 12. | Agreement with the Delhi Center to Lease Space for a New Library Branch (General Fund)
Department(s): Library
Recommended Action: Authorize the City Manager to execute a lease agreement with the Delhi Center for 2,465 square feet of leased space and adjacent exterior space for a new Library Branch, for a ten-year term beginning March 1, 2023, with an option for two five-year renewals, monthly rent rate of $3,550.00 with an annual 3% increase, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 13. | Agreement Amendment with Community SeniorServ, Inc. dba Meals On Wheels Orange County for Senior Meal Programs to Increase the Total Agreement Amount by $50,000 for a New Agreement Total Not to Exceed $100,000 and Extend the Agreement Term by Six Months through June 30, 2023 (General Fund)
Department(s): Parks, Recreation, and Community Services
Recommended Action: Authorize the City Manager to execute an agreement amendment with Community SeniorServ, Inc. dba Meals On Wheels Orange County for Senior Meal Programs to increase the total agreement amount by $50,000, for a new agreement total not to exceed $100,000, and extend the agreement term by six months through June 30, 2023 to be funded by the General Fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 14. | Approve Agreement with SDI Presence, LLP for Enterprise Resource Planning (ERP) System Selection Professional Services in an annual amount not to exceed $128,344 (Non-General Fund)
Department(s): Information Technology
Recommended Action: Authorize the City Manager to execute an agreement for Enterprise Resource Planning (ERP) System Selection Professional Services with SDI Presence, LLP (SDI), for a term beginning January 1, 2023, and expiring June 30, 2024, for a total amount not to exceed $128,344, which includes a contingency in the amount of $25,669 subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 15. | Approve a Renewal Agreement with TSYS Merchant Solutions, LLC, DBA Global Payments, for Debit and Credit Card Merchant Payment Processing Services, including Europay, MasterCard, and Visa (“EMV”) CHIP & Pin and e-Commerce Gateway Transaction Integration and Support and Maintenance in the Amount not to Exceed $1,898,400, which includes a General Contingency of $242,400
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a renewal agreement with TSYS Merchant Solutions, LLC, DBA Global Payments, for debit and credit card payment processing services, including Europay, MasterCard, and Visa (“EMV”) CHIP & Pin and e-Commerce gateway transaction integration and support and maintenance in an amount not to exceed $1,898,400, which includes a general contingency of $242,400 over the maximum seven-year life of the agreement. The renewal agreement includes a base term commencing from December 6, 2022 and expiring December 31, 2025, with a provision for two renewal options of three years and one year, respectively, ending December 31, 2029, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 16. | Approve Purchase Agreement with Property Owner Garnsey Corp, for the Full Property Acquisition for the Real Property Located at 841 N Garnsey Street (APN 005-142-03) (Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a purchase agreement with property owner Garnsey Corp, for the full property acquisition for the real property located at 841 N Garnsey Street also identified as APN 005-142-03 (Property) in the amount of $765,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 17. | Approve an Agreement with City Net to Provide Street Outreach and Engagement Services for Quality-of-Life Services, in an Amount not to Exceed $2,801,700.10 beginning January 1, 2023 through December 31, 2023 (Non-General Fund and Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute an agreement with City Net in an amount not to exceed $2,801,700.10 for the Santa Ana Multidisciplinary Street Outreach and Engagement (SMART) Program that responds to reports for quality-of-life services from January 1, 2023 through December 31, 2023, with provision for three (3) optional one-year extensions as authorized by the City Manager, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
2. Authorize the City Manager to execute agreements required by state or federal agencies for the use of HHAP and ARPA funding.
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| 18. | Approve Agreement with MIG, Inc., for Design Services for the City of Santa Ana’s First Dog Park Project in an Amount Not to Exceed $800,000 for a Three-Year Term (Project No. 22-2755) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with MIG, Inc. to provide engineering plans for the City of Santa Ana Dog Park project in the amount of $703,851, with a contingency of $96,149, for a total amount of $800,000, for a three-year term beginning December 6, 2022, and expiring December 5, 2025, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 19. | Approve Agreement with Little Diversified Architectural Consulting, Inc. for Architectural Design Services for Santa Anita Community Center in an Amount Not to Exceed $425,000 for a Three-Year Term (Project No. 22-1378) (Non-General Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Little Diversified Architectural Consulting to provide architectural design and contact documents for a new community center in the Santa Anita Park Project in the amount of $350,237, with a contingency of $74,763, for a total amount of $425,000, for a three-year term beginning December 6, 2022, and expiring December 5, 2025, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 20. | Purchase Agreement in the Amount of $725,000 for Full Real Property Acquisition for Warner Avenue Improvements Phase 2 (Property Owner: Virginia G. Ambriz) (Project No. 18-6901) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a purchase agreement with Virginia G. Ambriz, for the full acquisition and goodwill (if any), of the property located at 2246 S Cedar Street (APN 016-214-12) in the amount of $725,000, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022-XXX).
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| 21. | Density Bonus Agreement No. 2022-03 to Facilitate the Construction of a For-Sale Residential Townhouse Development, Consisting of 51 Townhouse Units with Eight Units Proposed as Affordable to Low-Income Households
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022-XXX – Adopt a resolution approving Density Bonus Agreement No. 2022-03 as conditioned.
2. Authorize the City Manager to execute a Density Bonus Agreement with Warmington Residential, Inc., for a 55-year term, for a for-sale residential townhouse development, consisting of 51 townhouse units with eight units proposed as affordable to low-income households at 717 S. Lyon Street, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 22. | First One-year Extension of Variance No. 2017-05 and Variance No. 2017-06 for the Madison Mixed-Use Development Project Located at 200 North Cabrillo Park Drive
Department(s): Planning and Building Agency
Recommended Action: Resolution No. 2022-XXX – Adopt a resolution approving a one-year extension of Variance No. 2017-05 and Variance No. 2017-06.
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| 23. | First One-year Extension of Site Plan Review No. 2020-03 and Variance No. 2020-06 for the 4th and Mortimer Mixed-Use Development Project Located at 409 and 509 East Fourth Street
Department(s): Planning and Building Agency
Recommended Action: Resolution No. 2022-XXX – Adopt a resolution approving a one-year extension of Site Plan Review No. 2020-03 and Variance No. 2020-06 to December 15, 2023.
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| 24. | Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361
Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022-XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
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