|
Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
| | 5. | Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
|
| 6. | Appoint Michelle Cisneros nominated by Councilmember Phan as the Ward 1 Representative to the Personnel Board for a partial-term expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint Michelle Cisneros to the Personnel Board as the Ward 1 representative and administer Oath of Office.
|
| 7. | Receive and File a Report Regarding the Brown Act and Teleconferencing Provisions
Department(s): Clerk of the Council Office
Recommended Action: Receive and file a report regarding the Brown Act and teleconferencing provisions (informational purposes).
|
| 8. | City of Santa Ana 2022 General Plan Annual Progress Report
Department(s): Planning and Building Agency
Recommended Action: 1. Receive and file the City of Santa Ana 2022 General Plan Annual Progress Report.
2. Authorize staff to submit the City of Santa Ana 2022 General Plan Annual Progress Report to the State of California Department of Housing and Community Development (HCD) and the Office of Planning and Research (OPR).
3. Direct staff to proceed with the formation of the Environmental Justice (EJ) Action Committee;
and determine this action is exempt from further environmental review in accordance with the California Environmental Quality Act (CEQA) as it is not a “project” as defined in Section 15378 of the CEQA Guidelines.
|
| 9. | Annual Development Impact Fee Report for Fiscal Year 2021-2022
Department(s): Public Works Agency
Recommended Action: Receive and file the Annual Development Impact Fee Report for Fiscal Year 2021-2022.
|
| 10. | Award Aggregate Blanket Order Contracts to Promotethis!, Graphic Printsource, Inc., Superior Promos, and QCORP Printing Solutions for Promotional Items in a Not-to-Exceed Aggregate Amount of $975,000 (Specification No. 23-024) (General Fund and Non-General Fund)
Department(s): Finance and Management Services
Recommended Action: Award aggregate blanket order contracts to vendors listed below for the purchase of promotional items on an as-needed basis in an annual amount not to exceed $195,000, with a total aggregate contract amount not to exceed $975,000, for an initial one-year term expiring on March 31, 2024, with provisions for four, one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney.
Graphic Printsource, Inc., Corona, CA
Promotethis!, Huntington Beach, CA
QCORP Printing Solutions, Loomis, CA
Superior Promos, Brooklyn, NY
|
| 11. | Award a Purchase Order to Sonsray Machinery, LLC in the amount of $51,681 for One Felling Custom Saw Trailer for the Public Works Water Resources Division (Specification No. 23-031) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of Purchase Order to Sonsray Machinery, LLC. for one Felling Custom Saw Trailer, in the amount of $46,681, plus a contingency amount of $5,000, for a total amount not to exceed $51,681, subject to non-substantive changes approved by the City Manager and City Attorney.
|
| 12. | Award a Purchase Order to FieldTurf USA to provide and install Synthetic Turf at Field Nos. 1 and 3 at the Dan Young Sports Complex at Centennial Park in the amount of $2,970,859 (Specification No. 23-035) (Project 22-2766) (Non-General Fund))
Department(s): Public Works Agency
Recommended Action: 1. Authorize a one-time purchase and payment to FieldTurf USA to provide and install synthetic turf field at the Dan Young Sports Complex in the amount of $2,675,859, plus a contingency of $295,000 for a total amount not to exceed $2,970,859, subject to non-substantive changes approved by the City Manager and City Attorney.
2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $1,502,229 in funding for the Dan Young Synthetic Turf Fields Project (Project No. 22-2752).
|
| 13. | Approve Submittal of Request for Time Extension of the Measure M2 Comprehensive Transportation Funding Program for Fairview Avenue Improvements from 9th Street to 16th Street and Fairview Street Improvements from Monte Carlo Drive to Trask Avenue (Project Nos. 15-6827 and 23-6701) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the Public Works Agency to request a two-year time extension of Measure M2 Comprehensive Transportation Funding Program funding for Fairview Avenue Improvements from 9th Street to 16th Street project (21-SNTA-ACE-3996) and for Fairview Street Improvements from Monte Carlo Drive to Trask Avenue (22-SNTA-ACE-4020).
|
| 14. | Approve an Amendment to the Project Cost Analysis to add $343,000 to an Existing Construction Contract with Big Ben, Inc. for a Revised Estimated Project Delivery Cost of $2,343,000, for the Lincoln Avenue Water and Sewer Main Improvements Project (Project Nos. 22-6468 and 22-6620) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Approve an amendment to the Project Cost Analysis to reflect the new amount of $571,235 for project contingency for unanticipated or unforeseen work, for a total construction delivery cost of $2,343,000, subject to non-substantive changes approved by the City Manager and City Attorney.
|
| 15. | Approve Appropriation Adjustments and Award a Construction Contract to GMZ Engineering, Inc. in the amount of $4,642,644 for the Downtown Flood Reduction and Stormwater Infiltration Project with an Estimated Construction Delivery Cost of $5,640,000 (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize an additional $1.25 million in Proposition 68 Urban Flood Protection (UFP) grant funding from the California Natural Resources Agency into the Public Works Agency Enterprise Capital Grants, Direct Revenue Account and appropriate the same amount into the California Natural Resources Agency Urban Flood Protection, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment to recognize $900,000 of prior year fund balance in the Federal Clean Water Protection fund, Prior Year Carryforward revenue account and appropriate the same amount into the Federal Clean Water Protection Enterprise, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to add $1.25 million of Proposition 68 Urban Flood Protection Grant Program funding and $900,000 of Federal Clean Water Protection Enterprise funding for the Downtown Flood Reduction and Stormwater Infiltration Project (22-6622).
4. Award a construction contract to GMZ Engineering Inc., the lowest responsible bidder, in accordance with the base bid plus bid alternate in the amount of $4,642,644, for construction of the Downtown Flood Reduction and Stormwater Infiltration Project, for the term beginning March 21, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $5,640,000, which includes $4,642,644 for the construction contract, $552,356 for contract administration, inspection and testing, and a $445,000 project contingency for unanticipated or unforeseen work.
(includes determination that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act (CEQA) as Categorical Exemption Environmental Review No. ER-2022-95 was filed for the project)
|
| 16. | Approve Agreements with Tetra Tech, Inc., Dudek, and ECORP Consulting Inc. for On-Call Environmental Services in aggregate amounts not to exceed $2,450,000, for up to five-year terms (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize the City Manager to execute agreements with Tetra Tech, Inc., Dudek, and ECORP Consulting Inc., to provide On-Call Environmental Services on as needed basis: federal contract in an aggregate amount not to exceed $950,000 for a three-year term beginning March 21, 2023 and expiring March 20, 2026, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
2. Authorize the City Manager to execute agreements with Tetra Tech, Inc., Dudek, and ECORP Consulting Inc, to provide On-Call Environmental Services on as needed basis: non-federal contract aggregate amount not to exceed $1,500,000 for a three-year term beginning March 21, 2023 and expiring March 20, 2026, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
|
| 17. | Approve an Agreement with Dunbar Architecture for Architectural Design Services for the Historic Cypress Fire Station in an Amount Not to Exceed $434,880 for a Five-Year Term (Project No. 22-6023) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Dunbar Architecture to develop plans, specifications, final construction documents, and construction support for the rehabilitation of the Historic Cypress Fire Station in the amount of $394,880 with a contingency of $40,000, for a total amount not to exceed $434,880, for a five-year term beginning March 21, 2023 and expiring March 20, 2028, with an option for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
|
| 18. | Agreement to Extend License with Southern California Edison Company for the Bristol/Alton Bike Trail (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a License Agreement (Contract No. 9.5074) with Southern California Edison Company to continue the use of Edison property for the Bristol Street and Alton Avenue Bike Trail for a term from May 1, 2023 through April 30, 2028 in an amount not to exceed $1,587, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
|
| 19. | Approve Second Amendment to Master Service and Purchasing Agreement with Axon Enterprise, Inc., in the amount of $451,000, for a Records Management System for the Police Department (Non-General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the Second Amendment to the Agreement with Axon Enterprise, Inc. to provide a Records Management System to the Police Department in an additional amount not to exceed $451,000 for a total aggregate amount not to exceed $6,015,017, for the period of March 21, 2023 through June 30, 2027, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
|
| 20. | Second Amendment to Professional Services Agreement with Holland & Knight LLP for Federal Legislative Advocacy Services
Department(s): City Manager Office
Recommended Action: Approve a second amendment to an agreement with Holland & Knight LLP for federal legislative advocacy services for a three-month term from April 1, 2023 through June 30, 2023, in an amount not to exceed $29,400, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
|
| 21. | Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act Agreements with the below-referenced property owners for the identified structure(s), subject to non-substantive changes approved by the City Manager and City Attorney. (includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act (CEQA) as the following Categorical Exemptions will be filed for this project: ER Nos. 2022-102, 2022-103, 2022-104, 2022-105, 2022-106, 2022-125, and 2022-126)
Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC
1. Jim Perez, 2022-12, 2218 N. Ross Street, 7:0:0:2 (Carpenter and Pena Sarmiento Absent) (Agreement No. 2023-XXX)
2. Carolyn Almquist, 2022-18, 2003 N. Victoria Drive, 7:0:0:2 (Carpenter and Pena Sarmiento Absent) (Agreement No. 2023-XXX)
3. Liennette Chung representing Wild Orchid Investments LLC, 2022-19, 313 N. Birch Street, 7:0:0:2 (Carpenter and Pena Sarmiento Absent) (Agreement No. 2023-XXX)
4. Andrew Chu, 2022-21, 501 E. Washington Avenue, 7:0:0:2 (Carpenter and Pena Sarmiento Absent) (Agreement No. 2023-XXX)
5. Scott and Lisa Michaelis, 2022-22, 2123 N. Freeman, 7:0:0:2 (Carpenter and Pena Sarmiento Absent) (Agreement No. 2023-XXX)
6. Eric Neigher and Jennifer Nguyen, 2022-23, 1915 N. Flower Street, 8:0:0:1 (Mark McLoughlin Absent) (Agreement No. 2023-XXX)
7. Matthew L. and Robert D. Hale, 2022-24, 947 W. Buffalo Ave, 8:0:0:1 (Mark McLoughlin Absent) (Agreement No. 2023-XXX)
|
| 22. | Appoint Fernando Delgado Nominated by Councilmember Hernandez as the Ward 5 Representative to the Police Oversight Commission for a Full-Term Expiring December 10, 2024 (Revised 3/15/2023)
Department(s): City Clerk’s Office
Recommended Action: Appoint Fernando Delgado to the Police Oversight Commission as the Ward 5 representative and administer Oath of Office.
|
|
|
) or download a pdf (the cloud symbol with the down arrow
).