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Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 6 through 35.
| | 6. | Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
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| 7. | Minutes from the Regular Meeting of November 15, 2022, the Regular Meeting of December 6, 2022, and the Special Meeting of December 13, 2022.
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
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| 8. | Appoint Michael Chu Nominated by Councilmember Hernandez as the Ward 5 Representative to the Santa Ana 2018 Measure X Citizen Oversight Committee for a Partial-Term Expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint Michael Chu to the Santa Ana 2018 Measure X Citizen Oversight Committee as the Ward 5 representative and administer the Oath of Office.
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| 9. | Appoint Idalia Rios-Pacheco Nominated by Councilmember Vazquez as the Ward 2 Representative to the Community Development Commission for a Partial-Term Expiring December 8, 2026
Department(s): City Clerk’s Office
Recommended Action: Appoint Idalia Rios-Pacheco to the Community Development Commission as the Ward 2 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a) requires five affirmative votes)
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| 10. | Appoint Lorena Vidaurri Nominated by Councilmember Bacerra as the Ward 4 Representative to the Environmental and Transportation Advisory Commission for a Partial-Term Expiring December 8, 2026
Department(s): City Clerk’s Office
Recommended Action: Appoint Lorena Vidaurri to the Environmental and Transportation Advisory Commission as the Ward 4 representative and administer the Oath of Office.
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| 11. | Re-Appoint Various Boards and Commissions Members Nominated by Councilmember Bacerra as the Ward 4 Representatives for a Full-Term Expiring December 8, 2026
Department(s): City Clerk’s Office
Recommended Action: Re-appoint and administer Oaths of Office to:
1. Robyn MacNair - Arts and Culture Commission
2. Winston Covington – Community Development Commission
3. Alberta Christy – Historic Resources Commission
4. Cory Nelson – Parks, Recreation and Community Services Commission
5. Berenice Ballinas – Personnel Board
6. Nancy Lewis – Santa Ana 2018 Measure X Citizens’ Oversight Committee
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| 12. | Receive and File Memo to the City Council from the Personnel Board
Department(s): Human Resources Department
Recommended Action: Receive and File Memo to the City Council from the Personnel Board.
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| 13. | Police Oversight Commission Informational Report
Department(s): City Manager’s Office
Recommended Action: Accept informational report.
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| 14. | Approve a pre-commitment of $2,021,319 in Homeless Housing, Assistance and Prevention funds, and eight (8) project-based vouchers for Illumination Foundation for the development of the Intergenerational Housing Project located at 918 N. Bewley Street (Contingent upon approval of Housing Authority agenda item no. 3)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a pre-commitment letter with the Illumination Foundation for $2,021,319 in Homeless Housing, Assistance and Prevention funds and eight (8) project-based vouchers for the development of the Intergenerational Housing Project located at 918 N. Bewley Street, Santa Ana, CA 92703, (APN 198-231-10), subject to non-substantive changes approved by the City Manager and City Attorney (includes determination that recommended action is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15194 (Affordable Housing Exemption), as this project meets all the required criteria as a 100-percent affordable/permanent supportive housing development).
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| 15. | Amend the Blanket Order Contract with 1 Solorio, Inc., GDL Painters, Inc., Mear Construction, Inc., Prime Painting Contractors, Inc., and US National Corp. by Increasing the Annual Aggregate Amount Not to Exceed $1,500,000 for the Remainder of the Contract Term (Specification No. 20-153) (General Fund and Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Amend the blanket purchase order contracts with 1 Solorio, Inc., GDL Painters, Inc., Mear Construction, Inc., Prime Painting Contractors, Inc., and US National Corp. for painting services to increase the annual amount by $1,300,000, for a revised annual aggregate amount not to exceed $1,500,000, for the remainder of the current one-year term expiring March 15, 2024, and two one-year renewal periods, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 16. | Approve a Budget Reallocation and Award a Construction Contract to Onyx Paving Company, Inc. in the Amount of $5,204,000 for the Fremont Elementary and Spurgeon Intermediate Safe Routes to School Project, with an Estimated Project Delivery Cost of $6,505,000 (Project No. 20-6964) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize budget reallocation of $1,656,000 in unspent Roadway Maintenance and Rehabilitation Account (SB-1) from the Fairview Avenue Rehab, the South City Limit to Segerstrom Avenue, FY 2020-21 (No. 21-6978) Project to construction funds for the Fremont Elementary and Spurgeon Intermediate Safe Routes to School (Project No. 20-6964).
2. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $5,204,000, subject to change orders (not-to-exceed up to 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Fremont Elementary and Spurgeon Intermediate Safe Routes to School Project, for a term beginning July 18, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $6,505,000, which includes $5,204,000 for the construction contract, $780,600 for contract administration, inspection and testing, and a $520,400 project contingency for unanticipated or unforeseen work.
4. Approve an amendment to the FY 2023-24 Capital Improvement Program to include $1,656,000 in unspent Road Maintenance and Rehabilitation Account (SB-1) funds.
5. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2020-32 was filed for the project.
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| 17. | Award a Construction Contract to Onyx Paving Company, Inc. in the Amount of $1,672,000 for the Residential Street Repair Program FY 22/23, with an Estimated Project Delivery Cost of $1,783,257 (Project Nos. 23-7543 and 24-6700) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize the reallocation of unspent Measure M2 funds from various projects: $9,660 from Pavement Management Project No. 21-6898, $103,895 from Pavement Management Project No. 23-6898, $142,715 from Local Street Preventative Maintenance Project No. 18-6907, and $30,000 from City Wide Sewer Trench Repair PH II Project No. 22-6901, for a total of $286,270 to the Residential Street Repair Program Project No. 24-6700, completing the project’s funding requirement.
2. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,672,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Residential Street Repair Program FY 22/23 Project, for the term beginning July 18, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,783,257, which includes $1,672,000 for the construction contract, $32,521 for contract administration, inspection, and testing, and a $78,736 project contingency for unanticipated or unforeseen work.
4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-20-23-70 was filed for the project.
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| 18. | Award a Construction Contract to Best Drilling and Pump, Inc. in the Amount of $2,978,524 for the Washington Well Improvements: Well Drilling (Phase 1), with an Estimated Project Delivery Cost of $3,432,274 (Project No. 19-6423) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Award a construction contract to Best Drilling and Pump Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,978,524, subject to change orders (not-to-exceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public works Construction, for construction of the Washington Well Improvements: Well Drilling (Phase 1) Project, for the term beginning July 18, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,432,274 which includes $2,978,524 for the construction contract, $100,000 for contract administration, inspection, and testing, and a $353,750 project contingency for unanticipated or unforeseen work.
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| 19. | Approve an Appropriation Adjustment and Award a Construction Contract to M.S. Construction Management Group in the Amount of $428,420 for the Project W-Bus Shelter, with an Estimated Project Delivery Cost of $535,525 (Project No. 22-6999) (General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the FY 2023-24 Capital Improvement Program to include $282,053 in construction funds for the Project W-Bus Shelter (Project No. 22-6999).
2. Approve an appropriation adjustment recognizing $114,000 in FY 2023-24 in Senate Bill 1, Solutions for Congested Corridors Program (SCCP) grant funds in the Selected Street Construction, State Grants-Indirect revenue account, and appropriate the same amount to Select Street Construction, Improvements Other Than Building expense account. (Requires five affirmative votes)
3. Award a construction contract to M.S. Construction Management Group, the lowest responsible bidder, in accordance with the base bid in the amount of $428,420, subject to change orders (not-to-exceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for the construction of the Project W-Bus Shelter, for a term beginning July 18, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $535,525, which includes $428,420 for the construction contract, $42,842 for contract administration, inspection, and testing, and a $64,263 project contingency for unanticipated or unforeseen work.
5. Determine the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2021-182 was filed for the project.
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| 20. | Approve Agreement with SYRUSA Engineering, Inc. to provide Preconstruction Engineering Services for the Fairview Bridge Replacement and Street Improvements from 9th Street to 16th Street in an Amount Not to Exceed $285,620 for a Three-Year Term (Project No. 15-6827) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a consultant agreement with SYRUSA Engineering, Inc. to provide Preconstruction Engineering Services for the Fairview Bridge Replacement and Street Improvements from 9th Street to 16th Street in the amount of $259,659, with a contingency of $25,961, for a total amount not to exceed $285,620, for a three-year term beginning July 18, 2023, and expiring July 17, 2026, with an option for one two-year extension, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
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| 21. | Approve an Agreement with Cities Digital, Inc. to Provide Electronic Document Management System, Laserfiche Upgrade and Migration with Geographical Information System Integration in an Amount Not to Exceed $87,340 for up to a Five-Year Term (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a consultant agreement with Cities Digital, Inc. to provide an Electronic Document Management System, Laserfiche Upgrade and Migration with Geographical Information System Integration in the amount of $76,600 for services and licensing, and $10,740 in contingency funds, for a total amount not to exceed $87,340 for a three-year term beginning July 18, 2023, and expiring July 17, 2026, with an option for two one-year extensions, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX).
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| 22. | Approve Agreements with Communications LAB, CV Strategies, and Straightline Communications LLC for On-Call Consumer Confidence Report and Auxiliary Services in an Aggregate Amount Not to Exceed $900,000, for up to Five-Year Terms (RFP 23-014) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Communications LAB, CV Strategies, and Straightline Communications LLC to provide annual Consumer Confidence Report and Auxiliary Services on an as needed basis, in an aggregate amount not to exceed $900,000, for a three-year term beginning July 18, 2023 and expiring July 17, 2026 with an option for one, two-year extension, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
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| 23. | Approve Agreement with Inland Moving and Storage Co., Inc. dba Burgess Moving and Storage to provide Moving and Storage Services for the Main Library Transformation Project and Newhope Library Renovation Project, in an Amount not to Exceed $223,924 (Specification No. 23-058A) (General Fund and Non-General Fund)
Department(s): Library
Recommended Action: Authorize the City Manager to execute an agreement with Inland Moving and Storage Co., Inc. dba Burgess Moving and Storage to provide moving and storage services for the Main Library Transformation Project and Newhope Library Renovation Project in an amount not to exceed of $223,924 including a 10% contingency amount of $20,357, for a term beginning July 18, 2023 and expiring December 31, 2025, with provision for one, one-year extension, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
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| 24. | Approve a Specialized Legal Services Agreement with Burke, Williams & Sorensen, LLP for a Three-Year Term and Compensation not-to-Exceed $500,000 (General Fund)
Department(s): City Attorney Office
Recommended Action: Authorize the City Manager to execute a legal services agreement with the law firm of Burke, Williams & Sorensen, LLP for litigation matters concerning the abatement of public nuisances for a three-year term to terminate June 30, 2026 and compensation in an amount not to exceed $500,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
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| 25. | Agreement with Sahuayo, Michoacán, Mexico to Establish a Sister City Relationship
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with the City of Sahuayo de Ocampo, of the State of Michoacán of the United Mexican States to formalize the sister city relationship between the City of Santa Ana and the City of Sahuayo (Agreement No. 2023-XXX).
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| 26. | Adoption of a Memorandum of Understanding Establishing the Terms and Conditions of Employment for Classifications Represented by the Confidential Association of Santa Ana, effective July 1, 2022 through June 30, 2025, and adoption of a Resolution updating the salary schedule for Associated Unrepresented Classifications
Department(s): Human Resources Department
Recommended Action: 1. Authorize the City Manager to execute a Memorandum of Understanding with the Confidential Association of Santa Ana (“CASA”) regarding wages, hours, and other terms and conditions of employment effective July 1, 2022 through June 30, 2025 and authorize non-substantive changes which may be necessary to implement the agreement (Agreement No. 2023-XXX).
2. Approve a Resolution updating the salary schedule for associated unrepresented classifications.
RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN
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| 27. | Adopt a Resolution of Intent to Vacate the portion of Public Right of Way Adjacent to 2383 North Flower Street, Abandonment 22-01
Department(s): Public Works Agency
Recommended Action: Adopt a resolution which declares the City’s intent to vacate a portion of public right of way adjacent to Flower Street and sets a public hearing for August 15, 2023.
RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING ITS INTENTION TO VACATE A PORTION OF A PUBLIC RIGHT-OF-WAY EASEMENT ADJACENT TO 2383 NORTH FLOWER STREET (ABANDONMENT NO. 2023-01)
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| 28. | Adopt a Resolution to Authorize the Submittal of a Grant Application to the State of California, Land And Water Conservation Program for a New Park at 10th and Flower Streets (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Adopt a resolution authorizing the submittal of a grant application to the State of California Department of Parks and Recreation, to request funding through the Land and Water Conservation Program for the development of a new park at 10th and Flower Streets.
RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR THE LAND AND WATER CONSERVATION FUND FOR THE NEW PARK AT 10TH AND FLOWER STREET PROJECT
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| 29. | Adopt a Resolution to Authorize the Submittal of a Grant Application to the State of California, Recreational Trails Program for the Pacific Electric (Maple Street) Bike Trail Restoration (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Adopt a resolution authorizing the submittal of a grant application to the State of California Department of Parks and Recreation, to request funding through the Recreational Trails Program Application for the Pacific Electric (Maple Street) Bike Trail improvements, which includes installation of new lighting, signage, and mile markers.
RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE STATE OF CALIFORNIA RECREATIONAL TRAILS PROGRAM FOR PACIFIC ELECTRIC (MAPLE STREET) BIKE TRAIL IMPROVEMENTS
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| 30. | Adopt a Resolution to Authorize the Submittal of a Grant Application to the State of California, Habitat Conservation Fund for Santiago Park Trail and Habitat Restoration (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Adopt a resolution authorizing the submittal of a grant application to the State of California Department of Parks and Recreation, to request construction funding through the Habitat Conservation Fund for Santiago Park Trail and Habitat restoration.
RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE HABITAT CONSERVATION FUND PROGRAM FOR SANTIAGO PARK TRAIL AND HABITAT RESTORATION
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| 31. | Police Officer Hiring Bonus Program
Department(s): Police Department
Recommended Action: Adopt a resolution approving the continuation of the Police Officer Hiring Bonus program in a total amount not to exceed $600,000 offering $10,000 per officer, $15,000 for an officer with a Bachelor’s degree, or $15,000 for an officer who is a military veteran, and up $20,000 for an officer who is a military veteran with a Bachelor’s degree.
RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING A POLICE OFFICER HIRING BONUS PROGRAM FOR POLICE OFFICER APPLICANTS IN AN AMOUNT NOT TO EXCEED $600,000
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| 32. | Adopt a Resolution Authorizing the Investment of Monies in the California CLASS Prime Fund
Department(s): Finance and Management Services
Recommended Action: Adopt a Resolution Authorizing the Investment of Monies in the California CLASS Prime Fund.
RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING INVESTMENT OF MONIES IN THE CALIFORNIA CLASS PRIME FUND
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| 33. | Resolution of Denial Regarding Conditional Use Permit No. 2023-09 (Mariscos Hector ABC License) for the Property Located at 1208 East McFadden Avenue
Department(s): Planning and Building Agency
Recommended Action: Adopt a resolution documenting City Council denial of Conditional Use Permit No. 2023-09 (Mariscos Hector ABC) for the property located at 1208 East McFadden Avenue.
RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DENYING CONDITIONAL USE PERMIT NO. 2023-09 AS CONDITIONED TO ALLOW SALE OF DISTILLED SPIRITS IN ADDITION TO EXISTING BEER AND WINE SALES FOR ON-PREMISES CONSUMPTION AT MARISCOS HECTOR SPORTS GRILL LOCATED AT 1208 EAST MCFADDEN AVENUE
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| 34. | Second Reading of Ordinance Amendment No. 2023-03 to Exempt Certain Parcels Identified by the City from the Requirements of Assembly Bill 2011 and Senate Bill 6 Pursuant to California Government Code Sections 65912.114, 65912.124, and 65852.24
First reading at the June 20, 2023 City Council meeting, approved by a vote of 6-1 (Phan dissenting).
Published in the Orange County Reporter on July 7, 2023.
Department(s): Planning and Building Agency
Recommended Action: Conduct a second reading of Ordinance Amendment No. 2023-03 approving: 1) an uncodified ordinance of the City Council of the City of Santa Ana exercising its retention of local land use control pursuant to California Government Code sections 65912.114(i) and 65912.124(i) and exempting certain parcels from California Government Code sections 65912.114 and 65912.124; and 2) an uncodified ordinance of the City Council of the City of Santa Ana exercising its retention of local land use control pursuant to California Government Code Sections 65852.24(e) and exempting certain parcels from California Government Code Sections 65852.24.
ORDINANCE NO. NS-3047 – AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114(i) AND 65912.124(i) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114 AND 65912.124 BASED UPON WRITTEN FINDINGS (includes determination that adoption of the ordinance is statutorily exempt from the California Environmental Quality Act pursuant to California Government Code sections 65912.114(o) and 65912.124(o)).
ORDINANCE NO. NS-3048 - AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65852.24(e) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTION 65852.24 BASED UPON WRITTEN FINDINGS (includes determination that adoption of the ordinance is statutorily exempt from the California Environmental Quality Act pursuant to California Government Code section 65852.24(h)).
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| 35. | Ordinance Second Reading: Adoption of Ordinance for the addition of two positions for residents aged fifty-five (55) years and older on the Parks, Recreation, and Community Services Commission.
First reading at the June 20, 2023 City Council meeting, approved by a vote of 7-0.
Published in the Orange County Reporter on July 7, 2023.
Department(s): Parks, Recreation, and Community Services
Recommended Action: Place ordinance on second reading and adopt amending the Santa Ana Municipal Code Chapter 2, Article IV, Division 4, Section 2-333 to add two positions for residents aged fifty-five (55) years and older on the Parks, Recreation, and Community Services Commission.
ORDINANCE NO. NS-3049 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 2-333 RELATING TO MEMBERSHIP OF THE PARKS, RECREATION, AND COMMUNITY SERVICES COMMISSION (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility it will have a significant effect on the environment and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines).
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