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Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 6 through 28.
| | 6. | Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
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| 7. | Minutes from the Regular Meeting of June 15, 2021
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.
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| 8. | Appoint Manuel Ruelas Nominated by Councilmember Mendoza as the Ward 6 Representative to the Youth Commission for a Partial-Term Expiring December 13, 2022
Department(s): Clerk of the Council Office
Recommended Action: Appoint Manuel Ruelas to the Youth Commission representing Ward 6 and administer Oath of Office.
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| 9. | Pension Debt Refinancing Update
Department(s): Finance and Management Services
Recommended Action: Receive and file.
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| 10. | Receive and File Certification of Approval by City Engineer of Final Tract Map 2017-03 (905 East Second Street; 910, 927, 928, 1000 East Third Street; and 1026 East Fourth Street) (Applicant and Owner: KB Coastal Home Coastal, Inc)
Department(s): Public Works Agency
Recommended Action: Receive and file certification of approval by City Engineer of final Tract Map 2017-03.
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| 11. | Award Contracts for Fencing Construction, Maintenance and Repairs in the Aggregate Annual Amount of $150,000 for a One-year Term with Three, One-year Renewal Options (Specification No. 21-083) (General Fund)
Department(s): Parks, Recreation, and Community Services
Recommended Action: Award purchase order contracts with Econo Fence, Hillsborough Fence, and J & A Fence for fencing construction, maintenance, and repairs for a one- year period from October 1, 2021 to September 30, 2022, with provisions for three, one-year renewals exercisable by the City Manager, in an aggregate annual amount not to exceed $150,000 (total not to exceed $600,000 over four years), subject to non -substantive changes approved by the City Manager and City Attorney.
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| 12. | Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021-22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021-22 Capital Improvement Program (Project Nos. 21-7533, 21-7534, 21-7535) (Non-General Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency and Parks, Recreation, and Community Services
Recommended Action: 1. Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering.
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| 13. | Amend Purchase Order Contract with Hardy & Harper, Inc. to Increase the Annual Amount by $450,000 for Asphalt Street Maintenance (Specification No. 18-084) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with Hardy & Harper, Inc. for asphalt street maintenance to increase the annual amount by $450,000, for a total annual amount not to exceed $1,440,000, for the remaining term of the agreement ending on December 3, 2021, plus two optional renewal options exercisable by the City Manager and City Attorney, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 14. | Award a Contract to American Sanitary Supply, Inc. for Paper Products in an Amount Not to Exceed $420,000 Over a Four-Year Period (Specification No. 21-043) (General Fund)
Department(s): Police Department
Recommended Action: Award a blanket order contract to American Sanitary Supply, Inc. for paper products and janitorial supplies for the Santa Ana Jail in an annual amount not to exceed $105,000, for a one-year period expiring September 30, 2022, with provisions for three, one-year renewal periods exercisable by the City Manager, for a total four-year contract amount of $420,000, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 15. | Award a Contract with Ocean Blue Environmental Services, Inc. in an Annual Amount Not to Exceed $90,000 for up to a Five-Year Term (Specification No. 21-085) (General Fund)
Department(s): Police Department
Recommended Action: Award a blanket order contract with Ocean Blue Environmental Services, Inc., for bio-hazard crime scene cleanup and jail decontamination services for a two-year period expiring September 20, 2023, with provisions for three one-year renewal options exercisable by the City Manager, in an annual not to exceed amount of $90,000, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 16. | Award Contract with Motorola Solutions, Inc. for Motorola 800 MHz Communications System Equipment in the Amount of $224,846 (Specification No. 21-092) (General and Non-General Fund)
Department(s): Police Department
Recommended Action: Award a blanket order contract with Motorola Solutions, Inc. for Motorola 800 MHZ communications system equipment for a one-year period expiring September 20, 2022, in the amount $200,000 for the Police Department and $24,846 for the Planning and Building Agency, for a total amount not to exceed $224,846, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 17. | Approve Amendment to Agreement with NaphCare, Inc. to Provide Inmate Medical Services for the Santa Ana Jail in the Amount of $2,854,746.87 (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a one-year agreement amendment with NaphCare, Inc. to provide basic and emergency inmate health care services for the Santa Ana Jail for the period of October 1, 2021 through September 30, 2022 in the amount of $2,854,746.87, including a $200,000 contingency, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 18. | Reconsideration of 8/17/2021 Approved Agenda Item: Agreement with Barrios and Associates, LLC, DBA Communications Lab, for "Ready OC" Emergency Preparedness and "If You See Something, Say Something" Public Awareness Campaigns
Department(s): Police Department
Recommended Action: Authorize the City Manager to enter into an agreement with Barrios & Associates, LLC, dba Communications LAB. for the period of September 21, 2021 through June 30, 2024, with two one-year options for renewal, to continue the Ready OC Emergency Preparedness Campaign and the “If You See Something, Say Something™” Public Awareness Campaign, for a total five-year amount not to exceed $1,150,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 19. | Approve an Appropriation Adjustment to Recognize and Appropriate Grant Revenue from the Shuttered Venue Operators Grant Program (Non-General Fund)
Department(s): Parks, Recreation, and Community Services
Recommended Action: Approve an appropriation adjustment (2022-031) to recognize $689,120.19 in grant revenue from the Small Business Administration, Shuttered Venue Operators Grant Program and appropriate $689,120.19 into the corresponding expenditure accounts (Miscellaneous Grants Fund) for losses the Santa Ana Zoo at Prentice Park incurred during the COVID-19 pandemic. (Requires five affirmative votes)
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| 20. | Approve an Appropriation Adjustment and Award a Construction Contract to CEM Construction in the Amount of $2,776,406 for the Raitt and Myrtle Park Fiscal Year 2021-22 Project with an Estimated Project Delivery Cost of $3,410,928 (Project Nos. 16-7566, 20-2730 & 22-6621) (Non-General Fund)
Department(s): Public Works Agency and Parks, Recreation, and Community Services
Recommended Action: 1. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $114,023.44 in construction funding from the Cannabis Public Benefit Funds, for the Raitt and Myrtle Park Project.
2. Approve an appropriation adjustment (2022-035) to recognize $1,670,000 in Proposition 1 Integrated Regional Water Management (IRWM) grant funding from the State of California Department of Water Resources into the Public Works-Water Quality & Control, State Grant-Direct revenue account and appropriate the same amount into the Prop 1 IRWM Program, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $1,670,000 in construction funding from the Proposition 1 IRWM grant funds for the Raitt and Myrtle Park Project.
4. Authorize the City Manager to execute a Proposition 1 IRWM Grant Funding Agreement with the Santa Ana Watershed Project Authority (SAWPA) beginning September 21, 2021, and expiring three years after final payment, exercisable by the City Manager and City Attorney, for a total disbursement amount not to exceed $1,670,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
5. Reject Bid Protest and award a construction contract to CEM Construction, the lowest responsible bidder, in accordance with the base bid in the amount of $2,776,406, for construction of the Raitt and Myrtle Park FY 2021-22 Project, for the term beginning October 11, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,410,928, which includes $2,776,406 for the construction contract, $277,640 for contract administration, inspection and testing, $45,000 Grant Administration & Consultant Services, and a $311,882 project contingency for unanticipated or unforeseen work.
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| 21. | Approve Appropriation Adjustments and Amendments to the FY 2021-22 Capital Improvement Program to Increase Project Contingencies and Construction Funding for the South Main Street Corridor Improvements Project, and an Amendment to the Agreement with Butier Engineering, Inc. to Increase the Agreement Amount by $200,000 and the Agreement Contingency by $100,000, for a Total Amount not to Exceed $1,236,924 (Project Nos. 18-6911, 20-6958, 21-6451, 21-6461) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022-033) to recognize $275,000 of prior year fund balance in the Sanitary Sewer Fund, Capital Recovery Charges, Prior Year Carryforward revenue account and appropriate the same amount to the Sanitary Sewer Fund, Capital Recovery Charges, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment (2022-033) to recognize $1,500,000 from prior year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment (2022-033) to recognize $1,500,000 from prior year fund balance in the Special Gas Tax Fund, Prior Year Carry Forward revenue account, transferring the funds to the Select Street Construction revenue account, and appropriating the same amount to the Select Street Construction, HUTA 2103 Gas Tax, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $275,000 in construction funds for the South Main Street Sewer Improvements Project (Project No. 21-6451).
5. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $1,500,000 in construction funds for South Main Street Water Improvements Project (Project No. 21-6461).
6. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $750,000 in construction funds for Main Street Rehabilitation from Edinger Avenue to First Street (Project No. 18-6911).
7. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $750,000 in construction funds for Main Street Rehabilitation from Warner Avenue to Edinger Avenue (Project No. 20-6958).
8. Authorize the City Manager to execute an amendment to the agreement with Butier Engineering, Inc. for construction engineering services to increase the agreement amount by $200,000 and the contingency by $100,000, for a total agreement amount of $1,236,924, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021-XXX).
9. Approve an amendment to the Project Cost Analysis in the amount of $3,275,000 for $1,630,000 in additional contingency funds, $1,500,000 in street light contingencies, and $145,000 in additional contract administration, inspection and testing for a new estimated total construction delivery cost of $21,584,245. The new estimated total construction delivery costs include $12,759,695 for the construction contract, $1,899,050 for contract administration, inspection and testing, and a $6,925,500 project contingency for unanticipated or unforeseen work, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 22. | Approve Appropriation Adjustment to Carry Over Unspent Amounts from Fiscal Year 2020-21 to Fiscal Year 2021-22
Department(s): Finance and Management Services
Recommended Action: 1. Approve an Appropriation Adjustment to reduce the FY 2020-21 budget for unspent amounts to be carried over to FY 2021-22. (Requires five affirmative votes)
2. Approve an Appropriation Adjustment to increase the FY 2021-22 budget for amounts carried forward from FY 2020-21. (Requires five affirmative votes)
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| 23. | Approve a Facility Use Agreement with TKO Youth Foundation for Use of a Portion of the Fitness Room at Jerome Community Center for Boxing Programs
Department(s): Parks, Recreation, and Community Services
Recommended Action: Authorize the City Manager to execute a facility use agreement with TKO Youth Foundation for use of a portion of the fitness room at Jerome Community Center for boxing programs, for a term beginning September 21, 2021 and ending September 30, 2023, for a monthly fee payable to the City starting September 1, 2022 through September 30, 2023, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 24. | Approve a Cooperative Agreement with the City of Orange and Partnering Cities for the Tustin Avenue Corridor Traffic Signal Synchronization Project in an Amount Not to Exceed $89,305 for the Term Effective Until December 31, 2026 (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a Cooperative Agreement with the cities of Orange, Anaheim, Placentia, Tustin, and Yorba Linda, which identifies each city’s roles and responsibilities, including Santa Ana’s match requirement of $89,305, to implement the Tustin Avenue Corridor Traffic Signal Synchronization Project, for the term beginning upon full approval of the agreement by all parties and effective until December 31, 2026, with an option for up to two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 25. | Authorize a Purchase Agreement in the Amount of $7,200 for Partial Real Property Acquisition for Warner Avenue Improvements Phase 2 (Property Owner: Gates Warner, LLC) (Project No. 18-6901) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a purchase agreement with property owner Gates Warner, LLC, a California limited liability company, for the partial property acquisition and goodwill (if any) for the real property located at 1301 E. Warner Avenue (APN 014-281-19) in the amount of $7,200, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 26. | Approve Amendments to Agreements with Palp, Inc., dba Excel Paving, Big Ben Engineering, TE Roberts, and Paulus Engineering, Inc. to Increase the Shared Agreement Amount by $1,600,000, for a Total Amount not to Exceed $2,500,000 for Miscellaneous Projects
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreement amendments for on-call construction services with Palp, Inc. dba Excel Paving, Big Ben Engineering, TE Roberts, and Paulus Engineering, Inc. to increase shared agreement amount by $1,600,000, for a total agreement amount not to exceed $2,500,000, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021-XXX).
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| 27. | Approve a Substantive Change to the Facilities Use Agreement with Training and Research Foundation to Modify Indemnification Language in the Agreement
Department(s): Parks, Recreation, and Community Services
Recommended Action: Approve a substantive change to the facilities use agreement with Training and Research Foundation that was approved on August 17, 2021 to modify indemnification language in the agreement in order to operate childcare centers at Corbin Community Center and El Salvador Community Center (Agreement No. 2021-XXX).
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| 28. | Second Extension of Conditional Use Permit No. 2017-29 and Variance No. 2017-07 for the Hampton Inn Hotel Project to be Located at 2129 North Main Street
Department(s): Planning and Building Agency
Recommended Action: Resolution No. 2021-XXX – Adopt a resolution approving a second one-year extension of Conditional Use Permit No. 2017-29 and Variance No. 2017-07 to August 20, 2022.
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