Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 5 through 23.
| 5. | Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
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6. | Appoint Emily Tucker Nominated by Mayor Sarmiento as the Mayoral Representative to the Youth Commission for a Full-Term Expiring December 13, 2022
Department(s): Clerk of the Council Office
Recommended Action: Appoint Emily Tucker to the Youth Commission as the City-Wide representative and administer Oath of Office.
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| 7. | Quarterly Report for Housing Division Projects and Activities for the period of July 2021 – September 2021
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of July 2021 – September 2021.
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| 8. | Nonprofit Community Development Block Grant Application Process for Fiscal Years 2022-2024
Department(s): Community Development Agency
Recommended Action: Approve the nonprofit Community Development Block Grant application and scoring criteria for Fiscal Years 2022-2024.
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| 9. | Approve a Sole Source Purchase Order to RobotLAB for the Purchase of Two Robots and Software Licenses, Three STEM Labs and 10 Virtual Reality Units (Revive Santa Ana Program)
Department(s): Library
Recommended Action: Approve a sole source purchase order to RobotLAB for the purchase of two robots and software licenses for $48,089.97, three STEM labs for $49,470 and 10 virtual reality units for $9,015 for a total amount of $106,574.97, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 10. | Approve Appropriation Adjustment to Program Year 2021-22 Budget for the Workforce Innovation and Opportunity Act Programs (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: Approve an appropriation adjustment (2022-046) to the Title I Workforce Innovation and Opportunity Act for Program Year 2021-22 to reduce the budget in revenue account by $10,083 and increase the budget in expenditure accounts by $9,307 to match the grant award total amount allocated by the State Employment and Development Department. (Requires five affirmative votes)
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| 11. | Approve Appropriation Adjustments to Recognize Special Fees from the U.S. Department of Housing and Urban Development for the Veterans Affairs Support Housing (HUD-VASH) and Foster Youth to Independence (FYI) Programs (Contingent upon approval of Housing Authority Item #3)
Department(s): Community Development Agency
Recommended Action: 1. Approve an appropriation adjustment (2022-045) recognizing the HUD-VASH Special Fees award in the amount of $84,017 in revenue account and appropriating the same amount to expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment (2022-045) recognizing the FYI Special Fees award in the amount of $84,017 in revenue account and appropriating the same amount to expenditure account. (Requires five affirmative votes)
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| 12. | Approve Appropriation Adjustment and Award a Construction Contract to HYM Engineering in the Amount of $5,289,238 for the Santa Ana Zoo Giant River Otter and Primate Trails FY 2021-22 Project with an Estimated Project Delivery Cost of $6,600,000 (Project No. 16-2658) (Non-General Fund)
Department(s): Public Works Agency, Parks, Recreation, and Community Services
Recommended Action: 1. Award a contract and authorize the City Manager to execute a construction contract with HYM Engineering, the lowest responsible bidder, in accordance with the base bid in the amount of $5,289,238, for the term beginning upon execution of the contract and ending upon project completion, for construction of the Santa Ana Zoo Giant River Otter and Primate Trails project, subject to non-substantive changes approved by the City Manager and the City Attorney.
2. Approve an appropriation adjustment (2022-044) to recognize $600,000 in donations from Friends of the Santa Ana Zoo into the PRCSA Fee & Donation, Gifts & Donations revenue account and appropriate the same amount into the PRCSA Fee & Donation, Improvements Other than Building expenditure account for the Santa Ana Zoo Giant River Otter and Primate Trails project. (Requires five affirmative votes)
3. Approve an appropriation adjustment (2022-044) to recognize $3,108,060.79 from prior-year fund balance in the Residential Development District 3, Acquisition & Development, Prior-Year Carry Forward revenue account and appropriate the same amount into the Residential Development District 3, Acquisition & Development expenditure account for the Santa Ana Zoo Giant River Otter and Primate Trails project. (Requires five affirmative votes)
4. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include in construction funds, $600,000 from the PRCSA Fees & Donation Fund, and $3,108,060.79 from the Residential Development District 3, Acquisition & Development Fund, for the Santa Ana Zoo Giant River Otter and Primate Trails project (No. 16-2658), for and total project budget increase of $3,708,060.79.
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| 13. | Approve Appropriation Adjustment to Provide Construction Engineering Services funding for the SR-55/Ritchey Street Water Improvement Projects in the Amount of $1,000,000 and Approve an Agreement with Berg & Associates, Inc. to Provide Construction Engineering Services for the SR-55/Ritchey Street Water Improvements Projects in an Amount Not to Exceed $1,000,000 for a Three-Year Term (Project Nos. 19-6438, 19-6439, 19-6440) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022-047) to recognize $1,000,000 in reimbursement obligation funds from OCTA, as stipulated in the three Utility Reimbursement Agreements for the State Route 55 Improvement Project, into the Acquisition & Construction, Water Utility Capital Projects, Expense Reimbursement-OCTA revenue account and appropriate the same amount into the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes)
2. Authorize the City Manager to execute an agreement with Berg & Associates, Inc. to provide Construction Engineering Services for the SR-55/Ritchey Street Water Improvements Project, for a three-year term beginning November 2, 2021, and expiring on November 1, 2024, with provisions for two, one-year extensions exercisable by the City Manager and City Attorney, in the amount of $885,279.92, with an approximate 13-percent contingency of $114,720.08, for a total amount not to exceed $1,000,000.00, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 14. | Approve Amendment to the Agreement with Enlightened Pictures, Inc. for the Development of Planning Informational Videos for a Total not to Exceed $96,865 (Non-General Fund)
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Enlightened Pictures, Inc. for one year ending November 16, 2022, increase compensation by $14,615 for a total not to exceed amount of $96,865 for planning informational videos, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 15. | Approve a Cooperative Agreement with Orange County Transportation Authority and Partnering Cities for the First Street / Bolsa Avenue Corridor Traffic Signal Synchronization Project, in an Amount Not to Exceed $370,642 (Project 22-6993) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a Cooperative Agreement (C-1-3598) with the Orange County Transportation Authority and the cities of Huntington Beach, Tustin, Westminster, and the County of Orange, which identifies each participating agency’s roles and responsibilities, including Santa Ana’s match requirement of $370,642, to implement the First Street / Bolsa Avenue Corridor Traffic Signal Synchronization Project, for the term beginning upon full approval of the agreement by all parties and effective until December 31, 2026, with the option to be extended by mutual consent of all parties, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 16. | Approve an Agreement with Healthy Outcomes, Inc. DBA Balancing Act in an Amount not to Exceed $55,000 for a Subscription and Support Services Agreement (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an agreement with Healthy Outcomes, Inc., DBA Balancing Act for a three-year period effective November 3, 2021, with an option to extend for up to two one-year renewals exercisable by the City Manager and City Attorney, not to exceed $55,000 over the entirety of the five-year period, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 17. | Approve and Launch the New “My First Home” Program with a One-Time Allocation of $1,200,000 from the Inclusionary Housing Fund (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to launch the new “My First Home” Program.
2. Authorize the City Manager to execute Loan Agreements with qualified and approved homebuyers for the “My First Home” Program, subject to non–substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021-XXX).
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| 18. | Adopt Resolution of Intent to Levy 2022 Assessment for Downtown Santa Ana Business Improvement District
Department(s): Community Development Agency
Recommended Action: 1. Approve the 2022 Assessment Report for the Downtown Santa Ana Business Improvement District (BID), which is administered by two organizations: the Santa Ana Business Council and Downtown Incorporated.
2. Resolution No. 2021-XXX – Adopt a resolution of intention to levy an annual business license tax assessment for the 2022 calendar year and establish a time and place for a public hearing to be held by the City Council on December 7, 2021.
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| 19. | Adopt Resolution Approving Revised Environmental and Transportation Advisory Commission Bylaws
Department(s): Public Works Agency
Recommended Action: Resolution No. 2021-XXX – Adopt a resolution whereby the City Council declares newly revised bylaws for governance over the business matters of the Environmental and Transportation Advisory Commission.
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| 20. | Adopt a Resolution Authorizing a Grant Application Submission for the Bureau of Reclamation WaterSMART Drought Response Program for the Well 38 Water Treatment Project
Department(s): Public Works Agency
Recommended Action: Resolution No. 2021-XXX – Adopt a Resolution authorizing the Executive Director of the Public Works Agency to submit a grant application to the U.S. Department of the Interior, Bureau of Reclamation, Sustain and Manage America’s Resources for Tomorrow Drought Response Program Grant for the Well 38 Water Treatment Project, in an amount of up to $2,000,000.
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| 21. | Status and Future Option for Neighborhoods to Access School Facilities at Santa Ana Unified School District Schools for Neighborhood Association/Community Meetings
Department(s): City Manager Office, Planning and Building Agency
Recommended Action: Receive and file.
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| 22. | Authorize to File and Prosecute Receivership Petitions and a Nuisance Abatement Action Against Owners of Real Properties Located in the City of Santa Ana
Department(s): City Attorney’s Office
Recommended Action: Authorize the filing and prosecution of receivership petitions and a nuisance abatement action against the owners of the following real properties:
1. 2901 Lingan Lane – Receivership Petition
2. 930 N. Dianne Street – Receivership Petition
3. 2639 W. 1st Street – JC Tires – Public Nuisance
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| 23. | City Attorney Evaluation and Restated Legal Services Agreement with Best Best and Krieger LLP to reflect positive performance evaluation conducted on October 5, 2021
Department(s): City Attorney’s Office
Recommended Action: Authorize the Mayor, on behalf of the Council, to execute the Restated Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services (Agreement No. 2021-XXX).
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