Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 3 through 16.
| 3. | Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
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4. | Appoint David Crockett Nominated by Mayor Pro Tem Lopez as the Ward 3 Representative to the Personnel Board for a Partial-Term Expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint David Crockett to the Personnel Board as the Ward 3 representative and administer Oath of Office.
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5. | Appoint Carlos Perea Nominated by Councilmember Vazquez as the Ward 2 Representative to the Police Oversight Commission for a Full-Term Expiring December 8, 2026
Department(s): City Clerk’s Office
Recommended Action: Appoint Carlos Perea to the Police Oversight Commission as the Ward 2 representative and administer Oath of Office.
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| 6. | Receive and File Quarterly Report of Investments as of December 31, 2022
Department(s): Finance and Management Services
Recommended Action: Receive and file.
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| 7. | Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2022 to December 31, 2022, valued at up to $50,000 for non-public works contracts and agreements and up to $250,000 for public works contracts and agreements.
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| 8. | Final Payment to Naphcare, Inc. in the amount of $66,772 for Inmate Medical Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize final payment to Naphcare, Inc. for past services rendered in the amount of $66,772.
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| 9. | Award Blanket Order Contracts to HD Supply, Snap-on, WESCO Distribution, Inc; and White Cap, LP for Maintenance, Repair, and Operating Supplies and Equipment in the Annual not to Exceed Aggregate Amount of $565,000 for a One-Year Term Ending on March 31, 2024, with Provisions for up to Five Additional One-Year Renewal Periods (Specification No. 23-015) (General Fund)
Department(s): Public Works Agency
Recommended Action: Award a blanket order contract to vendors listed below for as-needed maintenance, repair, operating supplies, and equipment for a one-year term ending on March 31, 2024, with provisions for up to five one-year renewal periods in accordance with each vendor’s respective contract terms and conditions, subject to non-substantive changes approved by the City Manager and City Attorney. The annual aggregate not-to-exceed amount is $565,000, with a total aggregate not-to-exceed amount of $3,390,000 for the entire term, including renewal periods exercisable by the City Manager.
HD Supply, San Diego, CA
Snap-On, Kenosha, WI
WESCO Distribution, Inc., Pittsburgh, PA
White Cap, LP., Orlando, FL
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| 10. | Award a Construction Contract to Excel Paving Co. in the Amount of $1,798,800.00 for the West Willits Protected Bike Lanes from Fairview Street to Raitt Street Project, with an Estimated Project Delivery Cost of $2,277,000.00 (Project No. 19-6948, ATPSBL-5063(195)) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Award a construction contract to Excel Paving Co., the lowest responsible bidder, in accordance with the base bid in the amount of $1,798,800.00, for construction of the West Willits Protected Bike Lanes from Fairview Street to Raitt Street Project, for a term beginning March 7, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,277,000.00, which includes $1,798,800.00 for the construction contract, $270,000.00 for contract administration, inspection and testing, and a $208,200.00 project contingency for unanticipated or unforeseen work.
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| 11. | Approve an Amendment to the FY 2022-23 Capital Improvement Program for $752,471.25 and Award a Construction Contract to International Line Builders, Inc. in the Amount of $601,977.00 for the Saddleback View Neighborhood Street Lighting Project, with an Estimated Project Delivery Cost of $752,471.25 (Project No. 22-6017) (General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the FY 2022-23 Capital Improvement Program to include $752,471.25 in construction funds for the Saddleback View Neighborhood Street Lighting Project (Project No. 22-6017).
2. Award a construction contract to International Line Builders, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $601,977.00, for construction of the Saddleback View Neighborhood Street Lighting Project, for the term beginning March 7, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $752,471.25, which includes $601,977.00 for the construction contract, $90,296.55 for contract administration, inspection and testing, and a $60,197.70 project contingency for unanticipated or unforeseen work.
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| 12. | Approve an Appropriation Adjustment, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $493,244.76 for the Bristol Street and Santa Clara Avenue Traffic Signal Installation Project with an Estimated Project Delivery Cost of $616,555.95 (Project No. 22-6995) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $297,100 in FY 2022-23 Highway Safety Improvement Program, State Grant-Direct funds into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $493,244.76, for construction of the Bristol Street and Santa Clara Avenue Traffic Signal Installation Project, for the term beginning March 7, 2023, and ending upon project completion, subject to non-substantive changes approved by the City Manager and City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $616,555.95, which includes $493,244.76 for the construction contract; $73,986.71 for contract administration, inspection and testing; and a $49,324.48 project contingency for unanticipated or unforeseen work.
4. Approve an amendment to the FY 2022-23 Capital Improvement Program to include $297,100 in construction funding from Highway Safety Improvement Program grant funds and $320,000 in construction funding from General Funds approved in FY 22-23 proposed budget for the Bristol Street and Santa Clara Avenue Traffic Signal Modification.
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| 13. | Approve a Loan Agreement with North Broadway Housing Partners LP (C/O Jamboree Housing Corporation and WISEPlace) for a total of $5,256,327 for the Development of the WISEPlace Permanent Supportive Housing Project Located at 1411 N Broadway; Approve a Subordination Agreement with Bank of America as the Senior Lender; Approve Two (2) Subordination Agreements with the County of Orange and the Orange County Housing Finance Trust, Respectively, as Junior Lenders (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute a Loan Agreement with North Broadway Housing Partners LP (c/o Jamboree Housing Corporation and WISEPlace) for $5,256,327 in HOME Investment Partnerships Program - American Rescue Plan (“HOME-ARP”) funds for the development of the WISEPlace Permanent Supportive Housing project located at 1411 N. Broadway, Santa Ana, CA 92701, APN 398-523-04 (“Site”) subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2023-XXX).
2. Authorize the City Manager to execute a Subordination Agreement with Bank of America to subordinate the City’s Loan Agreement to a senior loan, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2023-XXX).
3. Authorize the City Manager to execute two (2) Subordination Agreements with the County of Orange (“County”) and Orange County Housing Finance Trust (“OCHFT), respectively, to subordinate the County and OCHFT’s junior loan agreements to the City’s HOME-ARP Loan Agreement, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement Nos. A-2023-XXX and A-2023-XXX).
4. Authorize the City Manager to execute a future Subordination Agreement with Jamboree Housing Corporation, WISEPlace, Bank of America and/or any other senior lender as needed after the WISEPlace Permanent Supportive Housing project is complete, subject to approval as to form by the City Attorney (Agreement No. 2023-XXX).
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| 14. | Resolution Accepting the In-Kind Donation for the Repair and Resurfacing of the Basketball Court at Portola Park
Department(s): Parks, Recreation, and Community Services
Recommended Action: 1. Adopt Resolution No. 2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF THE REPAIR AND RESURFACING OF THE BASKETBALL COURT AT PORTOLA PARK
2. Authorize the City Manager to execute donation agreement with Project Backboard for the repair and resurfacing of a basketball court, valued at approximately $75,000, with no cost to the City, for the period of March 7, 2023 through April 30, 2023, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
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| 15. | Adopt a Resolution Authorizing Grant Application Submission for California Department of Water Resources 2022 Urban and Community Drought Relief Grant Program (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Adopt Resolution No. 2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE GRANT APPLICATION, ACCEPTANCE, AND EXECUTION FOR THE WELL 38 WELLHEAD TREATMENT PROJECT AND WEST STATION WELL PROJECT
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| 16. | A Resolution of the City Council of the City of Santa Ana Affirming its Dedication and its Priority to Protect the Health, Safety and Welfare of Its Residents, Visitors, and Business Owners in the Enforcement of State Sidewalk Vendor Regulations, the Federal Americans With Disabilities Act of 1990 and Other Disability Access Standards, and All Local Regulations Pertaining to the Use and Maintenance of Public Sidewalks and Other Pedestrian Pathways, and Urging the State Legislature of the State of California to Amend State Law and Allow Local Jurisdictions the Right of Self-Determination to Enact Local Sidewalk Regulations
Department(s): Planning and Building Agency
Recommended Action: Adopt Resolution No. 2023-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AFFIRMING ITS DEDICATION AND ITS PRIORITY TO PROTECT THE HEALTH, SAFETY AND WELFARE OF ITS RESIDENTS, VISITORS, AND BUSINESS OWNERS IN THE ENFORCEMENT OF STATE SIDEWALK VENDOR REGULATIONS, THE FEDERAL AMERICANS WITH DISABILITIES ACT OF 1990 AND OTHER DISABILITY ACCESS STANDARDS, AND ALL LOCAL REGULATIONS PERTAINING TO THE USE AND MAINTENANCE OF PUBLIC SIDEWALKS AND OTHER PEDESTRIAN PATHWAYS, AND URGING THE STATE LEGISLATURE OF THE STATE OF CALIFORNIA TO AMEND STATE LAW AND ALLOW LOCAL JURISDICTIONS THE RIGHT OF SELF-DETERMINATION TO ENACT LOCAL SIDEWALK REGULATIONS
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