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Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 8 through 28.
| | 8. | Excused absences
Department(s): Clerk of the Council
Recommended Action: Excuse the absent members.
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| 9. | Appoint various boards and commissions members nominated by Councilmember Lopez as the Ward 3 representatives for a full term expiring December 10, 2024
Department(s): Clerk of the Council
Recommended Action: Appoint.
1. Monica Mouet – Parks, Recreation and Community Services Commission
2. Debra Russell – Arts and Culture Commission
3. Michelle Pulido – Personnel Board
4. Mia Verdin – Youth Commission
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| 10. | Approve an agreement with Friends of the Santa Ana Zoo for the benefit and support of the Santa Ana Zoo at Prentice Park for the period March 1, 2021 to February 28, 2026 with two, one-year renewal options (General Fund)
Department(s): Parks, Recreation, and Community Services
Recommended Action: Authorize the City Manager to execute an agreement with Friends of Santa Ana Zoo for the benefit and support of the Santa Ana Zoo for the term from March 1, 2021 through February 28, 2026, with two, one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 11. | Adopt two resolutions for the Memorial Community Center (Phase I) and Santa Ana Zoo at Prentice Park Revitalization Projects for the submittal of grant applications for the Statewide Park Development and Community Revitalization Program
Department(s): Parks, Recreation, and Community Services
Recommended Action: Resolution Nos. 2021-XXX and 2021-XXX – Adopt two resolutions for the Memorial Community Center (Phase I) and Santa Ana Zoo at Prentice Park Revitalization Projects for the submittal of grant applications for the Statewide Park Development and Community Revitalization Program.
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| 12. | Adopt a resolution accepting the 2021 National Fitness Campaign Grant, approve an appropriation adjustment for the three project sites, award a purchase order for fitness court equipment, and amend the Fiscal Year 2020-21 Capital Improvement Program.
Department(s): Parks, Recreation, and Community Services
Recommended Action: 1) Resolution No. 2021-XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Thornton Park, Lillie King Park, and Heritage Park) and agreeing to endeavor to provide $109,065 per site to fund the remaining purchase price of the Fitness Courts. 2) Approve an appropriation adjustment of $212,545 in cellular tower funds received in prior years (Acct. No. 05113002-50001) to the capital expenditure account (No. 05113263-66220). (Requires five affirmative votes) 3) Approve a sole source purchase order to the National Fitness Campaign, LLC (NFC) for a NFC Fitness Court at Thornton Park, Lillie King Park, and Heritage Park for an amount not to exceed $327,195, to be funded by the Capital Outlay Fund and the Cannabis Public Benefit Fund, subject to non-substantive changes approved by the City Manager and City Attorney. 4) Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program to include the Thornton Park Fitness Court, the Lillie King Park Fitness Court, and the Heritage Park Fitness Court projects.
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| 13. | Approve agreement with California Specialized Training Institute (CSTI) For UASI Training Services for the Anaheim/Santa Ana Urban Area (Specification No. 20-062) (Non-General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a three-year agreement, with two one-year renewal options, with California Specialized Training Institute (CSTI) to provide on-going emergency management and terrorism training deliverables to the Anaheim/Santa Ana Urban Area on an as-needed basis, for the period of December 1, 2020 through November 30, 2023, and may be extended for up to two one-year periods subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 14. | Award a Contract to HP Inc. for Mobile Computer Equipment in the Amount of $83,274.40 for the Police Department (Specification No. 21-019) (Non-General Fund)
Department(s): Police Department
Recommended Action: Award a contract to HP, Inc. for the purchase of mobile computer equipment for the Police Department, in an amount not to exceed $83,274.40, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 15. | Receive and File Quarterly Report of Investments as of December 31, 2020
Department(s): Finance and Management Services
Recommended Action: Receive and file.
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| 16. | Award a Purchase Order in the Amount of $142,731 to Theodore Robins Ford for Four Ford Super Duty F250 HD trucks with Tommy Lift Gates (Specification No. 20-148) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of purchase order to Theodore Robins Ford for four Ford Super Duty F250 HD Trucks with Tommy Lift Gates, in the amount of $137,731 plus a contingency of $5,000, for a total amount not to exceed $142,731, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 17. | Award a Purchase Order in the Amount of $145,939 for One John Deere 410L Backhoe and a $25,000 Blanket Order for As Needed Repairs to Bragg Investment Company Inc., DBA Coastline Equipment (Specification No. 20-138) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a one-time purchase order and payment to Bragg Investment Company Inc., DBA Coastline Equipment for one John Deere 410L Backhoe in the amount of $135,939, and a $10,000 contingency, for a total amount not to exceed $145,939, subject to non-substantive changes approved by the City Manager and City Attorney.
2. Authorize a blanket order in the amount of $25,000 for as-needed repair services subject to non-substantive changes approved by the City Manager and City Attorney.
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| 18. | Award a Purchase Order in an Amount not to Exceed $67,000 to Event Equipment Distributors Inc. for a Quench Buggy Mobile Water Filling Station (Specification No. 21-010) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment of purchase order to Event Equipment Distributors, Inc. in the amount of $62,000, plus a contingency of $5,000, for a total amount not to exceed $67,000, for one Quench Buggy mobile water filling station for the Public Works Agency, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 19. | Award a Construction Contract to Nationwide General Construction Services in the Amount of $2,143,418.60 for the Santiago Park - Gas House Area Development Project with an Estimated Project Delivery Cost of $2,663,857 (Project No. 15-2645) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize the City Manager to reject the bid submitted by Caliba Inc. as non-responsive and award a construction contract to Nationwide General Construction Services, the lowest responsible bidder in accordance with the base bid and Addendum 1, in the amount of $2,143,418.60 for construction of Santiago Park – Gas House Area Development Project, for the term beginning March 2, 2021, and ending upon project completion, subject to non-substantive changes approved by City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,663,857, which includes $2,143,418.60 for the construction contract; $310,438.40 for contract administration, inspection, and testing; and a $210,000 project contingency for unanticipated or unforeseen work.
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| 20. | Approve an Appropriation Adjustment and Award Purchase Order Contracts to Cosmetic Care Inc. and Kelly’s Body Shop Inc. for Auto Body Repair Services in an Aggregate Amount not to Exceed $2,500,000 for up to a Five-Year Term (Specification No. 20-157) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $250,000 of prior year fund balance in the Fleet Maintenance, Prior Year Carry Forward revenue account and appropriate the same amount into the Fleet Equipment Maintenance-Garage Operation, Maintenance and Repair Machinery and Equipment expenditure account. (Requires five affirmative votes)
2. Award blanket purchase order contracts for auto body repair services to Cosmetic Auto Care Inc. and Kelly’s Body Shop Inc. for a one-year period beginning March 17, 2021 and expiring March 16, 2022, with provisions for four, one-year renewal options exercisable by the City Manager, in an annual shared amount of $500,000, for an aggregate amount not to exceed $2,500,000, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 21. | Approve an Amendment to the Agreement with Enterprise Automation to Increase the Agreement Amount by $500,000, for a Total Amount not to Exceed $1,500,000, for Water System Control Design, Documentation, and Testing Services for the Remaining Term of the Agreement (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Enterprise Automation for water system control design, documentation, and testing services, to increase the agreement amount by $500,000, for a total agreement amount not to exceed $1,500,000 for the remaining term of the agreement expiring February 5, 2023, and remove the annual spending limit, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 22. | Approve an Agreement with the State of California - California Transportation Commission for the Solutions for Congested Corridors Program to Secure Grant Funding in an Amount not to Exceed $19,917,000 with a Funding match in the Amount of $426,000 for the Santa Clara Bicycle and Pedestrian Improvement Project (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with the State of California - California Transportation Commission (SCCP-P-1920-08B) to secure grant funds from the Solutions for Congested Corridors Program in an amount not to exceed $19,917,000 with a funding match in the amount of $426,000, for the Santa Clara Bicycle and Pedestrian Improvement project, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 23. | Approve Agreements with Commonwealth Land Title Company, Fidelity National Title, and Chicago Title Company for On-Call Real Estate Title and Escrow Services in an Aggregate Amount Not to Exceed $300,000 for up to a Five-Year Term
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with Commonwealth Land Title Company, Fidelity National Title Company, and Chicago Title Company for on-call real estate title and escrow services for a three-year term beginning March 2, 2021 and expiring March 1, 2024, with two, one-year extensions exercisable by the City Manager and City Attorney, for a total shared aggregate amount not to exceed $300,000 for the term of the agreement, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX).
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| 24. | Receive and File certification of approval by City Engineer of Final Parcel Map No. 2018-04 (3100 and 3130 South Harbor Boulevard) (Owner: Kearney Harbor, LLCC; Subdivider: Kearney Real Estate Company)
Department(s): Public Works Agency
Recommended Action: Receive and file certification of approval by City Engineer of Final Parcel Map 2018-04.
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| 25. | Receive and File Certification of Approval by City Engineer of Final Parcel Map No. 2019-04 (1412 North Broadway) (Owner and Subdivider: Glenwood Management, LLC)
Department(s): Public Works Agency
Recommended Action: Receive and file certification of approval by City Engineer of Final Parcel Map 2019-04 (1412 N Broadway).
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| 26. | Award Purchase Order in the amount of $47,426 to CDW Government LLC, for Veeam data recovery software licenses (Specification No. 21-006) (Non-General Fund)
Department(s): Information Technology
Recommended Action: Authorize a one-time purchase and payment of purchase order to CDW Government LLC, for Veeam software licenses in the amount of $47,426, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 27. | Approve a Two-Year Extension of the Pre-Loan Commitment Letter for the Development of North Harbor Village and Adopt a Resolution Approving the Issuance of Bonds (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute a two-year extension of the pre-loan commitment letter with Jamboree Housing for $1,687,047 in Community Development Block Grant funds for the development of the North Harbor Village (formerly Budget Inn) affordable housing project located at 1108 N Harbor Boulevard, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Resolution No. 2021-XXX – Adopt a resolution approving the issuance of revenue bonds by the California Municipal Finance Authority in an amount not to exceed $30,000,000 for the acquisition, construction, improvement, and equipping of a multi-family rental housing project located at 1108 North Harbor Boulevard.
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| 28. | Approve Lease Agreement with DYER 18 LLC for Homeless Navigation Center (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute a 15-year Lease Agreement with DYER 18 LLC for a 29,503 square-foot industrial building located at 1815 Carnegie Avenue (APN 430-021-02) for a homeless navigation center, including improvements, with the option to purchase beginning in Year Two (Agreement No. 2021-XXX).
2. Authorize the City Manager to execute any/all future agreements required by County, State or Federal agencies for the use of HEAP, HHAP, PLHA, ESG, HHAP COVID-19, ESG-CV and any/all other homeless-related funds available.
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