Meeting
City Council Meeting Agenda
March 5, 2024
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM 
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
https://santa-ana.primegov.com/content/images/org/city_logo.png
 
Valerie Amezcua
Mayor
Thai Viet Phan
Mayor Pro Tem – Ward 1
 		       Benjamin Vazquez
Councilmember - Ward 2
 

Jessie Lopez
Councilmember - Ward 3
 		       Phil Bacerra
Councilmember - Ward 4
 

Johnathan Ryan Hernandez
Councilmember - Ward 5
 		       David Penaloza
Councilmember - Ward 6
 
Mayor and Council telephone: 714-647-6900
Agenda item inquiries: 714-647-6520
Sonia R. Carvalho
City Attorney
Tom Hatch
Interim City Manager
 
Jennifer L. Hall
City Clerk
 
 
http://lakeforest.primegov.com/content/images/org/background_1.png In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa-ana.org/agendas-and-minutes
 
CITY VISION AND CODE OF ETHICS 
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services

Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency

Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
 

Members of the public may attend the City Council meeting in-person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: 

  • MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
  • SENDING E-MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at [email protected]. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
  • LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900-9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
  • IN-PERSON OPTION - Members of the public can provide in-person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in-person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.


The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak. 
 
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON-AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
 
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak. 

4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  

TRANSLATION SERVICES - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. 

La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball) or download a pdf (the cloud symbol with the down arrow).

 
CLOSED SESSION
CALL TO ORDER    
ATTENDANCE Council Members Phil Bacerra
    Johnathan Ryan Hernandez
    Jessie Lopez
    David Penaloza
    Benjamin Vazquez
  Mayor  Pro Tem Thai Viet Phan
  Mayor
 		 Valerie Amezcua
 
  Interim City Manager Tom Hatch
  City Attorney Sonia R. Carvalho
  City Clerk Jennifer L. Hall

 

ROLL CALL

ADDITIONS\DELETIONS TO CLOSED SESSION

PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1.
CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: Two (2) matters.
A. Public Records Act request
B. Personnel complaint
 
2.
LIABILITY CLAIM pursuant to Government Code Section 54956.95:
Claimant: Antonio Ochoa [Workers’ Compensation Claim]
 
3.
CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Ramon Figueroa, Employee Relations Manager
Employee Organization:
  • Santa Ana Police Officers Association (POA)

 
4.
PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1)
Title: Acting City Manager/Interim City Manager/Permanent City Manager
 

RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER    
ATTENDANCE Council Members Phil Bacerra
    Johnathan Ryan Hernandez
    Jessie Lopez
    David Penaloza
    Benjamin Vazquez
  Mayor  Pro Tem Thai Viet Phan
  Mayor
 		 Valerie Amezcua
 
  Interim City Manager Tom Hatch
  City Attorney Sonia R. Carvalho
  City Clerk Jennifer L. Hall

 

ROLL CALL

PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Maribel Toan

ADDITIONS\DELETIONS TO THE AGENDA

CEREMONIAL PRESENTATIONS
1.
Certificates of Recognition presented by Mayor Amezcua to the Santa Ana High School Girls Wrestling Team for Exceptional Athletic Performance
2.
Certificates of Recognition presented by Councilmember Hernandez to Felipe Guerrero and Martha Calderon for Outstanding Contributions to the Community
3.
Certificate of Recognition presented by Councilmember Lopez to Orange County Community Housing Corporation SteppingUP for Outstanding Contributions to the Community
4.
Certificates of Recognition presented by Councilmember Penaloza and Councilmember Vazquez to Main Street Bus Artists for Outstanding Contributions to the Arts and Culture Community

CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items.

 
CONSENT CALENDAR

Recommended Action:  Approve staff recommendations on the following Consent Calendar Items: 5 through 17 and waive reading of all resolutions and 
ordinances. 
5.
Excused Absences

Department(s): City Clerk’s Office

Recommended Action: Excuse the absent members.
 
6.
Minutes from the Regular Meetings of December 19, 2023, January 16, 2024, and February 20, 2024

Department(s): City Clerk’s Office

Recommended Action: Approve minutes.
 
7.
Appoint Ernie Aguilar Nominated by Councilmember Hernandez as a Landlord Representative to the Rental Housing Board for a Full Term Expiring in 2027

Department(s): City Clerk’s Office

Recommended Action: Appoint Ernie Aguilar to the Rental Housing Board as a Landlord Representative and administer the Oath of Office.
 
8.
Receive and File Quarterly Report of Investments as of December 31, 2023

Department(s): Finance and Management Services

Recommended Action: Receive and file.
 
9.
Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $500,000 for Public Works Authorized by the City Manager

Department(s): Finance and Management Services

Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2023 to December 31, 2023.
 

 
10.
Approve a Purchase Order to The Charles Machine Works Inc. for Sewer Lining Materials, Supplies, and Accessories (Spec No. XX-XXX) (Non-General Fund)

Department(s): Public Works Agency

Recommended Action: Approve a sole source purchase order to The Charles Machine Works Inc., for sewer lateral lining materials, supplies, and accessories for an aggregate amount not to exceed $1,750,000, for a one-year term beginning March 5, 2024 and expiring March 4, 2025, with provisions for up to four additional one-year renewal periods.
 
11.
Award a Purchase Order to Smartcover® Systems for Remote Alarm Monitoring and Management Services (Spec No. 24-025) (Non-General Fund)

Department(s): Public Works Agency

Recommended Action: Approve a sole source purchase order to Hadronex, Inc. DBA Smartcover® Systems for remote alarm monitoring and management systems and services for an aggregate amount not to exceed $580,000 for a one-year term beginning March 6, 2024 and expiring June 30, 2025, with provisions for up to three additional one-year renewal periods.
 
12.
Award a Blanket Order Contract to Hach Company for Water Quality Testing Supplies, Calibration, and Maintenance Services (Bid No. 23-179) (Non-General Fund)

Department(s): Public Works Agency

Recommended Action: Award a blanket order contract to Hach Company for the purchase of water quality testing supplies, calibration, and maintenance services on an as-needed basis in an amount not to exceed $650,000, for a three-year term beginning March 5, 2024 and expiring March 4, 2027, with provisions for two one-year renewal options.
 
13.
Amend Aggregate Blanket Order Contracts for Waterworks Fittings and Supplies with Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company for a new Aggregate Amount Not to Exceed $2,400,000 (Specification No. 21-012) (Non-General Fund)

Department(s): Public Works Agency

Recommended Action: Authorize the City Manager to execute an amendment to increase the blanket order contract not-to-exceed amount with Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company for the purchase of waterworks fittings and supplies by an annual $400,000, for a new aggregate amount not to exceed $2,400,000, for the current contract term expiring May 17, 2024, and two one-year renewal periods.
 

 
14.
Amend the Agreement with Service First for Pool Equipment Repair Services on an as Needed Basis to Increase the Contract Amount by $300,000 Annually (General Fund)

Department(s): Public Works Agency

Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Service First to provide scheduled pool maintenance and repair services, increasing the amount by $300,000 annually and increase the contingency to 20% of the new annual amount for a total agreement amount of $2,988,810, for the remaining term through February 20, 2026 (Agreement No. A-2024-XXX).
 
15.
Amend the Agreement with Service First to Increase the Contract Amount by $300,000 Annually for Fountain Maintenance and Repair Services (General Fund)

Department(s): Public Works Agency

Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with Service First to provide scheduled fountain maintenance and repair services, increasing the amount by $300,000 annually, for a total agreement amount of $1,868,000, for the remaining term through December 31, 2025 (Agreement No. A-2024-XXX).
 
16.
Agreements with Galls, LLC and L.N. Curtis & Sons for Police Uniforms, Accessories, and Miscellaneous Equipment (General Fund)

Department(s): Police Department

Recommended Action: Authorize the City Manager to execute one-year agreements with the following vendors for the purchase of police uniforms, accessories, and miscellaneous equipment for the period of March 5, 2024 through March 4, 2025, with an option for a six-month extension, for an aggregate amount not to exceed $600,000 (Core Agreement No. A-2024-XXX):
  • Galls, LLC – in amount not to exceed $300,000
 
  • L.N. Curtis & Sons dba Curtis Blue Line – in an amount not to exceed $300,000

 
17.
Adopt a Resolution to Appoint a Voting Delegate and an Alternate to the Independent Cities Risk Management Authority (ICRMA) Board of Directors

Department(s): Human Resources

Recommended Action: Adopt a resolution to appoint a voting delegate and an alternate to the ICRMA Board of Directors.

RESOLUTION NO. 2024-XXX entitled  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO FULFILL ITS OBLIGATION AS A MEMBER OF THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) TO APPOINT A VOTING DELEGATE AND AN ALTERNATE TO THE ICRMA BOARD OF DIRECTORS
 

**END OF CONSENT CALENDAR**

 
BUSINESS CALENDAR
 
18.
Consideration of Ceasefire Resolution as Proposed Through Councilmember Requested Item

Department(s): City Manager’s Office

Potential Action: Consideration of Ceasefire Resolution.

A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA, CALIFORNIA AFFIRMING SUPPORT FOR THE WORLDWIDE CALL FOR AN IMMEDIATE CEASEFIRE IN GAZA
 

**END OF BUSINESS CALENDAR**

CITY MANAGER COMMENTS

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

ADJOURNMENT – Adjourn the City Council meeting.

Future Items

1. FY2024/25 Early Budget Direction
2. Sanitation Services User Fee (continued Public Hearing)

POSTING STATEMENT: On February 27, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/agendas-and-minutes