Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
| 6. | Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
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| 7. | Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
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| 8. | Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for non-public works contracts and agreements up to $250,000 for public works contracts and agreements.
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| 9. | Approve Agreements for On-Call Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22-032) (Non-General Fund)
Department(s): Information Technology
Recommended Action: Agreement No. 2022-XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide on-call network cabling services for a three-year period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional one-year extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 10. | Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18-092) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the one-year renewal, exercisable by the City Manager and City Attorney, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 11. | Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a Three-Year Term and a Two-Year Extension (Non-General Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022-XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2-year extension, subject to non-substantive changes approved by City Manager and City Attorney.
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| 12. | Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022-XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 13. | Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022-XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a five-year term of August 16, 2022 to August 16, 2027, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 14. | Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for On-call Construction Services for up to a Three-year Term in an Aggregate Amount Not to Exceed $2,500,000 (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022-XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide on-call construction services for traffic signals, street lights, and concrete wheelchair ramps for a three-year period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, one-year extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 15. | Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn & Associates, Inc., Huitt-Zollars, Inc., and Tait & Associates, Inc. for On-Call Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a Five-Year Term (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022-XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn & Associates, Inc., Huitt-Zollars, Inc., and Tait & Associates, Inc. to provide on-call engineering services, for a shared aggregate amount not to exceed $2,000,000, for a three-year term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, one-year extensions, subject non-substantive changes approved by the City Manager and City Attorney.
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| 16. | Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 2022-23 for Right-of-Way and Median Landscape Maintenance Services (General and Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022-XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for Right-of-Way and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 2022-23 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a two-year extension exercisable by the City Manager and the City Attorney, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 17. | Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 18-6919) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 2017-18 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant-Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 2022-23 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant-Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation - Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to non-substantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
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| 18. | Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (Non-General Fund)
Department(s): Police Department
Recommended Action: 1. Resolution No. 2022-XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and sub-granted through the State of California and the County of Orange.
2. Agreement No. 2022-XXX – Authorize the City Manager to execute a two-year agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to non-substantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
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| 19. | Density Bonus Agreement No. 2022-02 to Facilitate Construction of Cabrillo Crossing, a 35-Unit Mixed-Use Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022-XXX – Adopt a resolution approving Density Bonus Agreement No. 2022-02 as conditioned.
2. Agreement No. 2022-XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55-year term, for the development of a mixed-use residential and live/work development with 35 townhome units , including four onsite for-sale affordable units, at 1814 and 1818 East First Street, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 20. | Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361
Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022-XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
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| 21. | Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022-XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
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