Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 8 through 26.
| 8. | Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
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| 9. | Adopt Ordinance - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING NEW WARD BOUNDARY LINES OF THE WARDS OF THE CITY OF SANTA ANA AND REPEALING ORDINANCE NO. NS-2958
First reading at the April 5, 2022 City Council meeting and approved by a vote of 7-0.
Published in the Orange County Reporter on April 8, 2022.
Department(s): Clerk of the Council Office
Recommended Action: 1. Place ordinance on second reading and adopt.
2. Receive and file staff report regarding the use of new ward maps for purposes of city operations.
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| 10. | Adopt Ordinance No. NS-XXXX - ZONING ORDINANCE AMENDMENT NO. 2021-03 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE XVIII.I. OF CHAPTER 41 OF THE SANTA ANA MUNICIPAL CODE REGARDING THE HOUSING OPPORTUNITY ORDINANCE
First reading at the April 5, 2022 City Council meeting and approved by a vote of 5-2 (Bacerra and Penaloza dissented).
Published in the Orange County Reporter on April 8, 2022.
Department(s): Planning and Building Agency
Recommended Action: Place ordinance on second reading and adopt.
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| 11. | Approve Destruction of Obsolete City Records
Department(s): Community Development Agency
Recommended Action: Approve the request for the destruction of obsolete records from the Community Development Agency in accordance with the retention schedule outlined in City Council Resolution No. 2013-014.
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| 12. | Award Contract to Office Depot for the Purchase of Office Supplies in an Annual Amount not to exceed $175,000 for a Two-year Term with Three One-Year Renewal Options (Specification No. 22-061) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Award a blanket order contract with Office Depot for an annual amount not to exceed $175,000 for the period beginning June 1, 2022 and expiring May 31, 2024 with an option for three one-year renewals, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 13. | Award a Purchase Order in the Amount of $387,809 to Presidio Networked Solutions for Data Center Server and Storage Infrastructure Equipment (Specification No. 22-014) (Non-General Fund)
Department(s): Information Technology
Recommended Action: Award a purchase order to Presidio Networked Solutions for HPE Disaggregated Hyperconverged Infrastructure Equipment (dHCI), in the amount of $387,809, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 14. | Award a Purchase Order in the Amount of $76,140 to National Auto Fleet Group for Two Ford Ranger XL SuperCrew Trucks for the Parks and Facilities Division of the Parks, Recreation, and Community Services Agency (Specification No. 22-029) (General Fund)
Department(s): Public Works Agency, Parks, Recreation, and Community Services
Recommended Action: Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group for the purchase of two Ford Ranger XL SuperCrew Trucks, in the amount of $71,140, plus a contingency of $5,000, for a total amount not to exceed $76,140, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 15. | Award Blanket Order Contracts to Sunbelt Rentals and United Rentals for Equipment Rental in the Annual Aggregate Amount of $80,000, for a One-Year Term with Four, One-Year Renewal Options (Specification No. 22-045) (General and Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Award blanket order contracts to Sunbelt Rentals and United Rentals for equipment rental for a one-year period beginning April 20, 2022 and expiring April 19, 2023, with provisions for four, one-year renewals exercisable by the City Manager, in an annual aggregate amount not to exceed $80,000, subject to non-substantive changes approved by the City Manager and City Attorney.
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| 16. | Approve Appropriation Adjustment, Budget Reallocation, and Award a Construction Contract to Big Ben, Inc. in the Amount of $1,453,765 for the Lincoln Avenue Water and Sewer Main Improvements Project, with an Estimated Project Delivery Cost of $2,000,000 (Project No. 22-6468 and 22-6620) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize $500,000 of prior-year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward revenue account, and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes)
2. Award a construction contract to Big Ben, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,453,765, for construction of the Lincoln Water and Sewer Main Improvements Project, for the term beginning April 19, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,000,000, which includes $1,453,765 for the construction contract, $218,000 for contract administration, inspection and testing, $100,000 for water engineering, and a $228,235 project contingency for unanticipated or unforeseen work.
4. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $500,000 in construction funds for the Lincoln Avenue Water and Sewer Improvements Project.
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| 17. | Award a Construction Contract to All American Asphalt in the Amount of $823,333 for the MacArthur Boulevard Resurfacing Project from Flower Street to Main Street, Fiscal Year (FY) 2021-22, with an Estimated Project Delivery Cost of $1,127,000 (Project No. 20-6957) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize budget reallocation of $126,576 in unspent HUTA 2103 Gas Tax funds to the MacArthur Boulevard Resurfacing Project from Flower Street to Main Street (No. 20-6957) from the Gas Tax Local Street Improvements Project (No. 20-6956).
2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $823,333, for construction of the MacArthur Boulevard Resurfacing Project from Flower Street to Main Street FY 2021-22.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,127,000, which includes $823,333 for the construction contract, $113,334 for contract administration, inspection and testing, and a $190,333 project contingency for unanticipated, unforeseen work, and additional nearby asphalt pavement improvements.
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| 18. | Award a Construction Contract to CJ Concrete Construction Inc. in the Amount of $276,430 for the Local Street Sidewalk Improvements FY 2021-22 Project with an Estimated Project Delivery Cost of $373,060 (Project No. 22-7535) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Award a construction contract to CJ Concrete Construction Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $276,430, for construction of the Local Street Sidewalk Improvements FY 2021-22, for the term beginning April 19, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $373,060, which includes $276,430 for the construction contract, $41,465 for contract administration, inspection and testing, and a $55,165 project contingency for unanticipated or unforeseen work.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program adding the Residential Street Repair Program FY 2021-22 Project with a budget of $373,060 in Community Development Block Grant (CDBG) funds.
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| 19. | Approve Submittal of Request for Time Extension of the Measure M2 Comprehensive Transportation Funding Program for Warner Avenue Improvements Phase 2 and Bristol Street and Memory Lane Projects (Project No. 14-6802 and 17-6883) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the Public Works Agency to request a two-year time extension of Measure M2 Comprehensive Transportation Funding Program construction funds for the Warner Avenue Improvements, Phase 2, from Oak Street to Grand Street project (21-SNTA-ACE-3997) and for Bristol Street and Memory Lane Intersection Improvements (21-SNTA-ICE-3995).
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| 20. | Approve a License Agreement with NOVA Academy for use of Birch Park and Sasser Park for an Emergency Evacuation Plan
Department(s): Parks, Recreation, and Community Services
Recommended Action: Approve a license Agreement with NOVA academy for use of Birch Park and Sasser Park for an Emergency Evacuation Plan for the period of April 19, 2022 to June 30, 2025 with two, one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 21. | Approve Renewal Agreement with InfoSend, Inc. for Data Processing, Printing and Mailing, and Electronic Bill Present Services in an amount not to exceed $10,904,376 (General and Non-General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a renewal agreement with InfoSend, Inc. for data processing, printing and mailing, and electronic bill presentment services for Municipal Utility Services, Business License, Proactive Residential Enforcement Program, Dog Licensing, Paramedic Subscriptions, and City newsletters and other City-related miscellaneous mailing notices. Said renewal agreement is to be for an amount not to exceed $10,904,376, which includes a 15% contingency funding for annual Cost Price Index (“CPI”) adjustments and a further 15% contingency set-aside for anticipated United States postage increases – altogether totaling $2,516,394 over the maximum 8½-year life of the agreement. The renewal agreement commences April 19, 2022 and contains a base term covering FY 2021-22, 2022-23, 2023-24 and FY 2024-25, expiring December 31, 2025, with provision for two renewal options of three years, and one year, respectively, ending December 31, 2029 (Agreement No. 2022-XXX).
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| 22. | Approve an Agreement with Outfront Media LLC for the Design, Construction, Maintenance, and Operation of Digital Billboards and Digital Banners at City-owned Properties throughout the City for a 25-Year Term (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Outfront Media LLC to design, construct, maintain, and operate digital billboards at City-owned freeway locations and digital banners throughout the City, and to share advertising revenue from digital billboards and digital banners, for a 25-year period beginning April 19, 2022 and ending April 18, 2047, with an option to extend for a period of ten years, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 23. | Approve Agreement with Group 4 Architecture, Research + Planning, Inc. in an Amount Not to Exceed $2,158,565 for a Three-Year Term (Project No. 22-1380) (Revive Santa Ana Program)
Department(s): Public Works Agency, Library
Recommended Action: Authorize the City Manager to execute an agreement with Group 4 Architecture, Research + Planning, Inc. to provide full design services for the Santa Ana Main Library’s renovation project, in the amount of $2,158,565, for a three-year term beginning April 19, 2022 and expiring April 18, 2025, with an option for two, one-year extensions, subject non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2022-XXX).
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| 24. | Adopt a Resolution Establishing the Joint School Collaboration City Council Standing Subcommittee between the City of Santa Ana and the Santa Ana Unified School District
Department(s): Parks, Recreation, and Community Services
Recommended Action: Resolution No. 2022-XXX – Adopt a resolution establishing the joint school collaboration City Council standing subcommittee between the City of Santa Ana and the Santa Ana Unified School District.
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| 25. | Approve Appropriation Adjustment to Recognize Initial Disbursement of Homeless Housing, Assistance and Prevention Program Funds (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: Approve appropriation adjustment recognizing $2,058,070.34 in funds from the State of California, Business, Consumer Services and Housing Agency revenue account and appropriate the same amount to expenditure account to address homelessness in Santa Ana. (Requires five affirmative votes)
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| 26. | Approve Increase in Spending Capacity with Dyer 18 LLC for Unforeseen Tenant Improvement Costs Relating to the Homeless Navigation Center (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to increase spending capacity with Dyer 18, LLC for tenant improvements at the Homeless Navigation Center, in the amount of $1,200,000.
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