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Recommended Action: Approve staff recommendations on the following Consent Calendar Items: 6 through 26 and waive reading of all resolutions and ordinances.
| | 6. | Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
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| 7. | Minutes from the Regular Meeting of July 16, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
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| 8. | Appoint Joshua Jogwe Nominated by Mayor Pro Tem Phan as the Ward 1 Representative to the Parks and Recreation Commission for a Partial Term Expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint Joshua Jogwe to the Parks and Recreation Commission as the Ward 1 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes)
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| 9. | Appoint Edith Hernandez Nominated by Councilmember Bacerra as the Ward 4 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026
Department(s): City Clerk’s Office
Recommended Action: Appoint Edith Hernandez to the Youth Commission as the Ward 4 representative and administer Oath of Office.
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| 10. | Receive and File Boards and Commissions Biannual Attendance Report for January Through June 2024 and Make Vacancy Determination(s)
Department(s): City Clerk’s Office
Recommended Action: 1. Receive and file Boards and Commissions Biannual Report;
2. Declare that the Section 8 Tenant Seat on the Community Development Commission is vacant due to numerous absences by the previous incumbent; and
3. Provide other direction to staff, if/as needed.
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| 11. | 2023 Travel Santa Ana Annual Report
Department(s): Community Development Agency
Recommended Action: Receive and file.
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| 12. | Agreement with the Orange County Children’s Therapeutic Arts Center for Youth Workforce Services for Program Year 2024-2025 (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute an agreement with Orange County Children’s Therapeutic Arts Center for youth workforce services for a one-year term beginning August 1, 2024 and ending July 31, 2025, in an amount not to exceed $300,000 (Agreement No. A-2024-XXX).
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| 13. | Agreement with the U.S. Department of Housing and Urban Development (HUD) and Appropriation Adjustment to Recognize $2,500,000 in Grant Funds for the Downtown Business Improvements Initiative Project
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute the grant agreement with the U.S. Department of Housing and Urban Development (HUD).
2. Approve an appropriation adjustment to recognize $2,500,000 from the US Department of Housing and Urban Development for the Downtown Business Improvement Initiatives Project into Federal Grant revenue account (no. 41818002-52001 Federal Grant-Direct) and appropriate the same amount into expenditure accounts (no. 41818834-62300 Contract Services – Professional and 418834-61000 Salaries Regular). (Requires five affirmative votes)
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| 14. | Award an Agreement with Outdoor Dimensions, LLC for Digital Marquees (Non-General Fund) (Revive Santa Ana)
Department(s): City Manager Office
Recommended Action: 1. Authorize the City Manager to execute an agreement with Outdoor Dimensions, LLC to build and install digital marquees at six (6) properties across the city for a one-year term in a total aggregate amount not to exceed $1,859,909 subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction (Agreement No. A-2024-XXX).
2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $1,859,909 of funding from the American Rescue Plan Act for Digital Marquees Project (No. 22-1306).
3. Determine that, in accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review Nos. ER-2024-47, ER-2024-48, ER-2024-49, ER-2024-50, ER-2024-51, and ER-2024-52 were filed for this project.
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| 15. | Renewal of Citywide Insurance Program and Policies Procured through Independent Cities Risk Management Authority (ICRMA) and Arthur J. Gallagher, and Appropriation Adjustment, Associated Insurance Premiums, Costs, Programs, and Regulatory Fees for an Amount not to Exceed $12,600,000 (Non-General Fund)
Department(s): Human Resources
Recommended Action: 1. Authorize the City Manager to approve payment of insurance premiums and associated programs to ICRMA in an amount not to exceed $8,250,000 for the protection of City assets from July 1, 2024 through June 30, 2025 including, but not limited to, the following:
a. Excess Liability Program
b. Excess Workers’ Compensation Program
c. Auto Physical Damage Program
d. Property and Equipment Program
e. Crime Program
f. Cyber Program
g. Associated Programs
2. Authorize the City Manager to approve payment of insurance premiums to Arthur J. Gallagher, Broker, in an amount not to exceed $3,500,000 for ancillary coverages of City’s assets from July 1, 2024 to June 30, 2025 including but not limited to:
a. General Liability Buffer Program
b. Workers’ Compensation Buffer Program
c. Earth Movement & Flood and Difference in Coverage Program
d. Terrorism Insurance Program
e. Underground Storage Tank and Environmental Program
3. Authorize the City Manager to approve payments to cover FY 2024-25 City Special Events Insurance for events, including, but not limited to, Fourth of July fireworks show, neighborhood winter events, and other City-sponsored events as created and held, in an amount not to exceed $350,000.
4. Authorize the City Manager to approve the City’s obligation to pay the State of California DIR estimated assessment in the amount not to exceed $500,000.
5. Approve an Appropriation Adjustment to recognize $2,200,000 in the Liability and Property Insurance Revenue, Prior Year Carryforward revenue account (No. 08009002-50001) and appropriate the same amount into the Liability & Property insurance account (No. 08009051-64010). (Requires five affirmative votes)
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| 16. | Historic Property Preservation Agreements for the Properties Located at 1205 S Birch Street and 516 W 19th Street
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute the attached Mills Act agreements with the below-referenced property owners for the identified structure(s) (Agreement Nos. A-2024-XXX and A-2024-XXX). [Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as the following Categorical Exemptions will be filed: ER No. 2024-11 and ER No. 2024-17]
Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC)
Property Owner(s)
|
Historic Property Preservation Agreement No. |
Address/House |
Vote by HRC |
| Michael T. Altshuler |
2024-03 |
1205 S. Birch Street |
6:0:0:3 (Commissioner Shipp, Hardy, and Padilla absent) |
| Jill Brumett and Mona R. Konstan |
2024-04 |
516 W. 19th Street |
6:0:0:3 (Commissioner Shipp, Hardy, and Padilla absent) |
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| 17. | Second Amendments to Agreements for Rotational Towing and Storage Services
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute second amendments to the agreements with the following contractors to allow two one-year extensions to the term and exercise the first extension option from September 1, 2024 through August 31, 2025, and to increase the compensation fee schedule for rotational towing and storage services:
1. Standard Enterprises, Inc. dba To’ and Mo’ (Agreement No. A-2024-XXX);
2. Greater Southern California Towing, Inc. (Agreement No. A-2024-XXX);
3. B&D Towing, Inc. (Agreement No. A-2024-XXX); and
4. MetroPro Road Services, Inc. (Agreement No. A-2024-XXX)
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| 18. | Appropriation Adjustment and Construction Contract to PCL Construction Services, Inc. for the Main Library Renovation Project (Project No. 22-1380, 24-7531, 25-7528) (Revive Santa Ana) (General Fund and Non-General Fund)
Department(s): Public Works Agency, Library
Recommended Action: 1. Approve an appropriation adjustment recognizing $1,235,145 of prior-year fund balance in the CATV Fund, Prior Year Carry Forward revenue account and appropriating the same amount to the CATV Fund, Buildings & Building Improvements expenditure account. (Requires five affirmative votes)
2. Authorize a budget reallocation of $1,401,776 in unspent funds from the Newhope Improvements Project (No. 22-1802) to construction funds for the Main Library Renovation Project (Project No. 22-1380, 24-7531, 25-7528).
3. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include $1,235,145 in construction funds for the Main Library Renovation Project (No. 22-1380).
4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $23,927,519, which includes $19,353,442 for the construction contract, $316,320 for contract administration, inspection, and testing, and a $4,257,757 project contingency for unanticipated or unforeseen work, due to the complexity and extensive scope of this project.
5. Award a construction contract to PCL Construction Services, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $19,353,442, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Main Library Renovation Project, for a term beginning August 6, 2024, and ending upon project completion, and authorize the City Manager to execute the contract.
6. Determine that, pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(a) and 15301(d) of the CEQA Guidelines for projects consisting of interior and exterior alterations, as well as restoration or rehabilitation of structures, facilities, mechanical equipment, and windows. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2024-30 was filed for Project 22-1380 on April 17, 2024.
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| 19. | Construction Contract to Elecnor Belco Electric, Inc. for the Traffic Signal Modification at Warner Avenue and Wright Street Project and Appropriation Adjustment (Project No. 23-7539) (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $197,335 of prior-year fund balance in the Transportation System Improvement Authorization Area B Tustin fund, Prior Year Carry Forward revenue account and appropriate to the Transportation System Improvement Authorization Area B Tustin, Improvements Other Than Buildings expenditure account. (Requires five affirmative votes)
2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid and alternate bid items in the amount of $562,868, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Traffic Signal Modification at Warner Avenue and Wright Street for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $703,585, which includes $562,868 for the construction contract, $84,430 for contract administration, inspection, and testing, and a $56,287 project contingency for unanticipated or unforeseen work.
4. Approve an amendment to the FY 2024-25 Capital Improvement Program to include $197,335 in construction funding from the Transportation System Improvement Authorization Area B fund for the Traffic Signal Modification at Warner Avenue and Wright Street project.
5. Determine that, in accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-35 was filed for the project 23-7539.
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| 20. | Construction Contract to Cabifornia, Inc. for the Santa Ana Regional Transportation Center Fountain Renovation (Project No. 24-6058) (General Fund and Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the FY 2024-25 Capital Improvement Program to include $587,250 in construction funding approved in FY 2023-24 from the Clean California Local Grants Program through the California Department of Transportation.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $587,250 which includes $435,000 for the construction contract, $65,250 for contract administration, inspection, and testing, and a $87,000 project contingency for unanticipated or unforeseen work.
3. Award a construction contract to Cabifornia, Inc. in accordance with the base bid in the amount of $435,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for the fountain replacement of the Santa Ana Regional Transportation Center for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract.
4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-58 was filed for project 24-6058.
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| 21. | Agreement with Griswold Industries, dba Cla-Val, for Flow Control Valve Maintenance, Rehabilitation, and Replacement Services at City Water Facilities (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Griswold Industries, dba Cla-Val, to provide flow control valve maintenance, rehabilitation, and replacement services for City water facilities, for a total amount not to exceed $1,250,000, for a three-year term beginning August 6, 2024 and expiring August 5, 2027, with a provision for one, two-year extension (Agreement No. A-2024-XXX).
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| 22. | Agreement Amendment with Superior Property Services, Inc. for Hardscape Pavement Cleaning and Infectious Waste Removal Services (Non-General Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute the second amendment to the agreement with Superior Property Services, Inc. to increase the total compensation amount by $52,500 for a total agreement amount not to exceed $2,019,068 (Agreement No. A-2024-XXX).
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| 23. | Agreement with ICF Incorporated, LLC to Develop a Fleet Electrification & EV Charging Master Plan and City Fleet Policies (RFP No. 24-002) (General Fund and Non-General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $73,179 of prior-year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Contract Services-Professional expenditure account. (Requires five affirmative votes)
2. Authorize the City Manager to execute an agreement with ICF Incorporated, LLC to develop a Fleet Electrification and EV Charging Master Plan and City Fleet Policies in the amount of $150,590, plus a contingency of $22,589, for a three-year period beginning August 6, 2024 and expiring August 5, 2027, with provisions for two one-year extensions (Agreement No. A-2024-XXX).
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| 24. | Agreements with Project Partners, Interwest Consulting Group Inc., EC & AM Associates Inc. dba GK & Associates Inc., Richard Fisher Associates, and Ladayu Consulting Group for On-Call Staff Support Services for Inspection, Engineering, Project Management, and Administration
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with the firms listed below to provide inspection, engineering, project management, and administration services, for a three-year period commencing August 6, 2024, and expiring August 5, 2027, with a provision for one, two-year renewal option, for a total aggregate amount not to exceed $2,500,000 for the term of the contract, including the optional renewal (Core Agreement No. A-2024-XXX).
| Firms |
Location |
| Project Partners |
Laguna Hills, CA |
| Interwest Consulting Group, Inc. |
Loveland, CO |
| GK & Associates, Inc. |
Diamond Bar, CA |
| Richard Fisher Associates |
Irvine, CA |
| Ladayu Consulting Group |
Palos Verdes Estates, CA |
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| 25. | Approve an Agreement with the Metropolitan Water District of Southern California, Municipal Water District of Orange County, Orange County Water District, City of Anaheim, and City of Fullerton for the Assignment of Extraordinary Supply from the Santa Ana River Conservation and Conjunctive Use Program (Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with the Metropolitan Water District of Southern California, Municipal Water District of Orange County, Orange County Water District, City of Anaheim, and City of Fullerton for the assignment of Extraordinary Supply from the Santa Ana River Conservation and Conjunctive Use Program (Agreement No. A-2024-XXX).
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| 26. | Resolution Authorizing the City Manager or Designee to Execute Subgrant Agreements to Receive Workforce Innovation and Opportunity Act Funds for a Four-Year Period Expiring June 30, 2028 (Non-General Fund)
Department(s): Community Development Agency
Recommended Action: Adopt a resolution authorizing the City Manager or designee to execute subgrant agreements (AA511027) and all necessary documents for Workforce Innovation and Opportunity Act funds from the State of California for a four-year period from July 1, 2024 to June 30, 2028.
RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A SUBGRANT AGREEMENT AND ALL NECESSARY DOCUMENTS TO RECEIVE FUNDS FOR THE WORKFORCE INNOVATION AND OPPORTUNITY ACT WITH THE STATE OF CALIFORNIA, WORKFORCE SERVICES DIVISION, FOR A PERIOD FROM JULY 30, 2024 TO JUNE 30, 2028
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